Final Exams, Final Presentations

GSM policy is that each instructor has complete control over these issues, and what one
instructor does has no bearing on what others do. It is the responsibility of each student
to understand the individual requirements and policies of each instructor. We strongly
encourage faculty to provide clear guidelines on these issues on their syllabus. In order to
meet the grading deadline, all coursework (including projects and/or presentations) needs
to be completed/submitted no later than the last day of instruction for the quarter.

Grading Guidelines

The basis for grading is class performance, which should be documented sufficiently such
that you can demonstrate how you arrived at the grading judgment. Class performance
can be based on examination (written or oral), presentation, attendance, class
participation, or a combination thereof. You may wish to indicate how you will combine
the various performance factors into an overall (weighted) measure of performance. A final
(examination or presentation) should be given during finals week. Recommended grading
policies can be found under “Responsibilities of the Faculty” in the Code of Academic

Grading System

Premium grade, awarded in rare instances when a student has performed far above the
standard expected for a class.

A, A
to students for outstanding performance, well above the standard for completion
of the class. Normally, it is expected that A’s of any type will be awarded to significantly
fewer than half of the students in a class.

B+, B
Awarded to students who have fully met all the requirements of the class. It is expected that the majority of the students in any class will receive these two grades.

Indicates deficiencies but a basic understanding of class material.

C+ and lower
Indicates serious deficiencies in performance. Penalty grades are given to students whose
performance in a class has been deficient and on an absolute basis, with no specific
proportion expected given.

For elective courses, the same standards apply except that instructors are not required to follow the suggested quantitative guidelines for the percentage of grades in a particular category.

Submitting Final Grades

All grades are due within 72 hours of the course’s scheduled final or last class meeting (if no final is scheduled). If you anticipate being more than 24 hours after this deadline, please contact the GSM Registrar, who can work directly with the campus Registrar’s Office.

Every enrolled student needs to receive a grade when submitting grades to the Registrar’s Office. If a student will be delayed in completing their course work, see the “Incomplete Grade” section that follows.

Course grades are submitted online via SmartSite or MyUCDavis. Instructions for submitting grades online can be found here.
Meeting the deadline to submit grades is particularly important for Sacramento and Bay Area courses as many of the students must submit grades to receive employer reimbursement for course work. A delay in submitting grades can jeopardize the student’s reimbursement compensation. Course evaluations will not be released until final grades have been submitted.

Incomplete Grade

On occasion, a student may find it necessary to delay finishing their course work due to extenuating
circumstances. GSM policy states that the “grade of Incomplete shall be assigned only
when the student’s work is of passing quality but incomplete for good cause as determined
by the instructor.”

The timeline to make up the Incomplete grade and the work required is at the discretion
of the instructor. The Office of Academic & Student Services will have the appropriate
form needed to remove an Incomplete grade from a student’s record once the course
work is complete. If you are not a full-time instructor at the GSM, it is recommended that
you provide the GSM Registrar with the timeline and course work needed to make up the
Incomplete grade for the student’s file.
>>Academic & Student Services

A student will have up to three quarters to remove the Incomplete grade with a final letter
grade. After three quarters, the Incomplete grade rolls to an “F” grade on the student’s

Releasing Grades to Students

Grades are not official until they are submitted to the Registrar’s Office at the end of the
quarter. It is recommended that grades not be released to students prior to their submission to the Registrar’s Office. Students will have access to their grades online within 24 hours of grades being submitted to the Registrar’s Office.

A student may request grade information for reimbursement purposes prior to the university date for posting grades. In that case, the student should provide documentation on company letterhead from their manager stating the reimbursement policy date so than an exception to provide the grade (if it is available) can be made prior to it being released. If the date is prior to the end of the quarter, no exception can be made, but an instructor can provide a letter stating what the expected grade might be.

Students are welcome to have their manager contact the GSM Registrar directly to discuss
the timeline of when grades could be released.

Grade Changes

Academic Senate Regulations mandate that grades are final when filed with the Office of
the University Registrar by the instructor. A grade can be changed only if a “clerical or
procedural error” can be documented. If there is an error in calculating a student’s final
grade, please contact the GSM Registrar for procedures on having the grade correction
>> Office of the Registrar web site



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