General information

Cover Letter Writing Guidelines and Templates

Good letter writing techniques are as important to your job search as an effective resume. This is usually the first correspondence you have with a potential employer and it should always be accompanied by your resume. Use your cover letter to sell your unique abilities and to highlight a few outstanding and relevant accomplishments. For help getting started, use the outline below to begin constructing your cover letter. If you need more guidance, we have also provided the following:

Template – A cover letter template to serve as starting point for your document
Sample 1 – A sample targeted cover letter
Sample 2 – A sample generic cover letter
Sample 3 – A sample international student cover letter
Sample 4 – A sample military experience cover letter

Review the Cover Letter Webinar before you begin drafting your cover letter.

The Basic Outline


Company Name
City, ST Zip


Dear [Contact Name OR Hiring Manager],


  • Briefly introduce yourself, your interest in the company, & the specific position/opening.
  • Mention the names of individuals you have met from the company, and/or the event, or person who directed you to this position.
  • Cite other research that prompted you to write, such as a recent article on the company or a positive networking interaction.
  • Last line should provide a summary statement of who you are & why you are a strong fit for the position.

Body (Usually 1 or 2 paragraphs)

  • Provide specific examples of your background that connect to the needs of the company and let the recruiter understand how you would “fit”.
  • All skills need to include “evidence” (specific examples) that clearly demonstrate the how/why of development.
  • Focus on your skills and accomplishments that match the job description.
  • Show how your MBA adds to those skills.
  • Do not restate what is on your resume, go deeper.
  • Make sure to show your knowledge of the industry and company.


  • Restate & summarize your key skills & fit for this position.
  • Provide all personal contact information.
  • Let them know you are interested in further discussing the position with them.
  • Always thank the reader for their time & consideration.




Enclosure(s)   (If you send a resume or other materials)