Fall 2012 Registration Timeline & Overview – Incoming Students

SISWEB & GSM COURSE FEE PAYMENT AVAILABILITY:
Monday – Friday 6:00 a.m. to midnight
Saturday, Sunday 10:00 a.m. to 6:00 p.m.

REGISTRATION OPENS:
Wednesday, August 1, 6:00 a.m.

PAYMENT AND REGISTRATION DEADLINE:
Wednesday, August 15, midnight 

FINANCIAL AID FUNDS DISBURSE TO STUDENT CAMPUS ACCOUNTS FOR FEES: Check with Graduate Financial Aid. For additional financial aid funding dates, use the link provided and select “Calendar”.

REGISTRATION FREEZE, no access to SISWEB:
September 13-18, system reopens 9/19

ENROLLMENT VERIFICATION:
Verify your enrollment using SISWEB, not SmartSite.  These sites provide different functionalities.  SISWEB is the site to verify enrollment and to view final grades when they are posted at the end of each quarter.

FINALS END:
Saturday, December 15
You are expected to attend courses through the end of finals, including all final exams at their posted times.

INFORMATION YOU NEED TO REGISTER FOR CLASSES:
1. Your campus computing account must be set up
2. UC Davis Student ID Number (9 digit number in your admission letter)
3. UCD Davis Login ID and Kerberos passphrase (from your campus computing account set-up)
4. Defining the terms:
    Course Schedule application = GSM system where you select course and make payment
    SISWEB = Student Information System (UC Davis) where you enroll in courses
        (You are not enrolled for the quarter until this step is completed.)
    SmartSite = Course site for instructional materials and announcements after enrollment.
    CRN = Course registration number (5 digits needed to enroll in a course in SISWEB)
5. Process follows this sequence: 
a) set up campus computing account
b) review overview of Course Schedule application functionality 
c) read through these registration instructions completely
d) pay for courses – GSM Course Schedule application
e) print PDF of schedule
f) register for classes – SISWEB

PRIOR TO STARTING THE PAYMENT AND REGISTRATION PROCESS, SET UP YOUR CAMPUS COMPUTING ACCOUNT
Before you can access the GSM Course Schedule application, you must set up your UC Davis computing account (if you have not done so already).  This needs to be done at least 48 hours before you attempt to access the Course Schedule application.

Registration Steps

There are three steps to the registration process that MUST be followed in the following order.

1. Build your schedule using the Course Schedule Application
2. Pay for the courses added in the Course Schedule Application
3. Register for classes in SISWEB (this step is required to be enrolled in classes)

1. Build Your Schedule

In the Course Schedule application, log in (UCD LoginID and Kerberos passphrase) and build your schedule by selecting courses you plan to take for the quarter. For information on using the Course Schedule application, please read the Course Schedule Overview & Instructions.

After building your schedule print a copy to use for Registration. Once printed, select Pay for Courses and move to the next step.

2. Paying Fees – All fees must be paid prior to enrolling in courses *

By Credit Card
By “Temporary” Financial Aid (SEE BELOW)
By Employer Letter of Credit (LOC)**
By Check or Money Order

REGISTRATION PENALTY FEE

You will incur a $250 registration penalty fee,
– if you have not met both payment and registration deadlines.
– if you request cross registration after cross registration closes.
– if you file the non-registration form after the registration deadline for the quarter.
Any registration request made outside the posted deadlines is an exception.  If the exception is approved, you incur a $250 registration penalty fee, which includes late drops.

3. Register Online – After payment is posted

• IF YOU PAID BY CREDIT CARD Registration system is open to you immediately.  (See SISWEB availability times above.)  Once payment is made, you receive an e-mail receipt, which indicated you are released for units and can enroll via SISWEB.
• IF YOU PAID WITH CASH, CHECK OR LETTER-OF-CREDIT PAYMENT The registration system is open to you three to seven business days after your check/cash/LOC is received and fees are posted to your account.  You will be notified via email when you can proceed with registration. (Students submitting documents in advance do not have early access to enrollment.)

INFORMATION YOU NEED TO REGISTER FOR CLASSES
Your UC Davis LoginID, Kerberos passphrase
Printed Course Schedule

ACCESSING WEB REGISTRATION
Go to SISWEB and click on Login
Enter your UC Davis LoginID and Kerberos passphrase to enter the registration site
Registration Menu: 
    Add/Drop Classes
    Search for Classes – Only works for open courses (Courses that are “full” do not appear.)

All first-year MBA students must enroll in the designated core courses (202A, 203A) Fall 2012.

Registration Menu: 
    Add/Drop Classes
    Enroll in one of the following groupings:
        MGB 202A-1, CRN 31284, Markets and the Firm
        MGB 203A-1, CRN 31308, Data Analysis for Managers
    or
        MGB 202A-2, CRN 31285, Markets and the Firm
        MGB 203A-2, CRN 31287, Data Analysis for Managers

Add the courses using the CRN number found on your class schedule from step one.

The expectation is that you will only enroll in two core courses in your first quarter.  If you are interested in a third course, please contact the GSM Registrar to discuss additional enrollment.

Complete any pre-assignments (listed in the class syllabus using the Course Schedule application).

PAYING WITH TEMPORARY FINANCIAL AID CREDIT
The GSM does not determine your eligibility for student loans or set disbursement dates for student loans.  The Graduate Financial Aid Office manages student loan processing and both determines eligibility and sets disbursement dates for all 30,000 UC Davis student, following Federal regulations and University guidelines.

Because loan disbursements occur after course fees for Part-time MBAs are due and cannot legally be moved earlier, the GSM has agreed to accept an estimated credit based on your Federal Direct Loan eligibility determined by the Graduate Financial Aid Office.  Because Graduate PLUS and private loans require a credit check and subject to denial, we cannot accept an estimated credit.

Here are the established guidelines:

1. By Friday, August 10, you must request the credit by sending an email to GSMRegistrar@gsm.ucdavis.edu.  Include the following:
   1. first and last name
   2. UCD student number
   3. number of units for which you will enroll (must be at least 6)
2. If Graduate Financial Aid has posted the loan as accepted on your financial aid record, we will enter a credit into the GSM Course Schedule application and notify you by email that the adjustment has been made to your account. Requests are processed in the order received.
3. The credit will be based on the amount that Graduate Financial Aid has approved for you for a Federal Direct Loan and the number of units for which you will enroll.
   1. The maximum credit will be 95% of your accepted Federal Direct Loan eligibility or your total course fee minus any other credits, whichever is lower.
   2.  You will need to pay the balance at the time of registration.
4. When your Federal Direct Loan is disbursed and credited to your UC Davis student account, any credit will be refunded to you.
5.  You are responsible for completing all requirements and insuring that your student loan is disbursed on time by checking SISWEB.
6. In the Course Schedule application, log in (UCD LoginID and Kerberos passphrase) and build your schedule.  From there, select Pay for Courses, and follow the prompts.  Your $1,500 Enrollment Deposit is automatically credited to your account.  Once the desired classes have been added to your schedule, click on the PDF icon to view your schedule with CRN numbers (required for registration in SISWEB) and print.
7. At the Course Fee Payment screen, enter the total number of units that you plan to take for the quarter.  If there is a balance due, pay for the units using your credit card.  If not, simply continue.  
8. You then receive an e-mail receipt that you have paid. You are released for units and can enroll via SISWEB.

This is not your total financial disbursement, but a credit toward your course fees only.  If you anticipate additional aid, it will be disbursed according to the campus and federal timeline.  Check the financial aid website for the date.

YOUR RESPONSIBILITY in requesting this payment option:
It is your responsibility to check your student account when financial aid disburses to confirm your fees have been paid.  If funds do not disburse and you have a balance due, you are expected to follow-up immediately with Graduate Financial Aid.  Unless funds are disbursed prior to the first day of instruction, you must pay the balance due to attend class while a resolution is sought with Graduate Financial Aid to be in compliance with GSM Policy.  (GSM Policy and Procedures, Section 2.3: Auditing.  …..All MBA students must be paid and registered in order to attend classes….)

FOR BUDGETING PURPOSES: Financial aid disbursements are Fall-Winter-Spring quarters only.  Please be prepared to pay summer course fees if you expect to enroll in Summer 2013.

CORE COURSE WAIVERS
All first-year students are required to complete two core courses during fall quarter.  Under very specific guidelines, you can waive these courses.  If you waive a course, you would replace those units with an elective course.  The GSM Registrar can provide appropriate elective course options as not all elective courses are open to first-year students.  Waiver  Exam information is available on the Incoming Students web page.  If you waive out of a core course, you can drop it in September.

TEXTBOOK INFORMATION
Required textbooks for Bay Area courses are included in the course fee.  You can order textbooks on-line shortly.  Please use the Textbook Information link to check back to see when the order for is available.

SEPTEMBER 28 (FRIDAY)
Instruction begins.  For all other dates, check the Academic Calendar, which includes dates for the entire academic year.

*ENROLLMENT DEPOSIT AND PAYING FEES
Your $1,500 Enrollment Deposit is automatically credited to your account.

**ENROLLMENT DEPOSIT AND LETTER OF CREDIT
A letter of credit (LOC) can be submitted to pay for a student’s six fall quarter units.  Your enrollment deposit is specifically to hold your place in the UC Davis MBA Program and is non-refundable.  All students are required to pay this deposit and there is no exception.  If you do not enroll, your employer is not obligated to pay.  When you enroll, we will credit the $1,500 deposit toward your student account. Once we have received payment from your employer (usually November), you are eligible for a refund.  If you do not enroll or withdraw from the program, you forfeit the $1,500 deposit.

Additional Registration Information: