Registration Instructions for Full-Time MBA

Winter 2021

START THE REGISTRATION PROCESS IN RaPS

The GSM has its own registration system. GSM students do not use SISWEB/Schedule Builder to register for classes. You will access two different systems for registration and payment.

  1. RaPS (Registration and Processing System) for registration (add/drops)
  2. MyBill for payment

On this page, you will find information regarding registration, cross registration, important dates and deadlines, core course details, grades, independent study courses, curriculum concentrations and much more.

Below are the instructions for registering for GSM courses. Please contact your program manager with any registration questions.

Important Tips for Using RaPS (Read before proceeding)

  • Registration and all GSM adds/drops/course changes processes in RaPS (and are forwarded electronically to campus systems).
  • In RaPS Manage Schedule, required courses are pre-loaded to your schedule. You must click Register to process the registration action in the system. A course appearing on the schedule does not mean a student is enrolled.
  • Mobile Devices: Do not use mobile devices to process RaPS registration or MyBill payments.
  • Dropping Classes: Students cannot drop their last class. If you need to drop your last class, contact your program manager directly.
  • Student Directory: You will receive an automated prompt allowing you to update your directory one week prior to your registration group being open. Please confirm the information in the directory before proceeding to registration.

Registration and Processing System (RaPS) Actions

Registration Dates and Deadlines

NOVEMBER 16: Reg 1 Opens (Fall 2019 entering students or prior)
NOVEMBER 19: Reg 2 Opens (Fall 2020 entering students)

Registration in RaPS transmits to the campus system on an hourly basis during these times:

  • Monday – Friday, 6 a.m. - 11:59 p.m.
  • Saturday – Sunday 10 a.m. – 6 p.m.

Any registration submitted outside of these times are date/time stamped and submitted as soon as the campus system re-opens. Students are enrolled in courses based on the date/time stamp. Expect to receive an automated enrollment confirmation email within 24 hours of registering.

NOVEMBER 22: Student Bills Available on MyBill
NOVEMBER 30, at 11:59 p.m.: Initial Registration Closes

Students who do not enroll by the initial registration deadline are subject to a $110 registration penalty fee.

DECEMBER 1, by 11:59 a.m.: Unit totals increase to 16 units

Unit totals are limited to 12 units through the initial registration deadline.

DECEMBER 1: Cross Registration Requests Confirmed

Students select cross registration courses during the initial registration period. Processing cross registration enrollment begins the day after initial registration closes. You will receive an emailed enrollment confirmation if you are added to the course. See detailed Cross Registration Instructions in the Cross Registration section below.

DECEMBER 15: Student Fee Payment Deadline

Student can access their bill and pay through MyBill.

Students who miss the payment deadline are subject to a $110 registration penalty fee.

Financial Aid Funding for course fees: Financial aid funds will be reflected in MyBill prior to fees being due (see this link for actual date). If financial aid does not disburse as anticipated or you have other questions about your financial aid, please contact Pauline Moreno at (530) 752-7606 or by email.

Deferred Payment Plan: Only students who have enrolled in the Deferred Payment Plan (DPP) through MyBill may pay on the 15th of each month in installments. All other students are expected to pay in full by the Fee Payment Deadline.

DECEMBER 15–18: Registration Freeze

No registration actions (add/drop) are processed during the freeze that starts on December 15 at midnight and will end on December 18 at 6 a.m.

The freeze goes into effect on the Student Fee Payment Deadline (see above) to allow payments to be properly applied to the student account balance due.

DECEMBER 16: Independent or Group Study Forms Due

For more information click here or refer to the email from the Graduate Advisor.

DECEMBER 18, 6 a.m.: RaPS opens for course changes 
JANUARY 4: Instruction Begins
JANUARY 18: Final Add/Drop Deadline for Quarter

All classes, regardless of start date, must be added or dropped by this deadline to avoid the registration penalty fee.

Any registration request made after the final add/drop deadline is an exception, regardless of when the first course meeting is. If the exception is approved, you are assessed the $110 registration penalty fee.

Note: Due to the design of the course, some instructors will not allow students to add after the first class meeting. Please contact the instructor for permission prior to adding the course.

MARCH 15–18: Final Exams

You are expected to attend courses through the end of finals, including all final exams at their posted times.

APRIL 2: Grades Available

Registration Process

Students are enrolled in courses based on the date/time stamp of their registration (when student clicks the Register button in RaPS). Within 24 hours of registration, students receive an automated enrollment confirmation email. If a confirmation email is not received within 24 hours, return to RaPS, Manage Schedule and check your status in the Enrollment Status column. Click on the link that is in the Enrollment Status column to find out the status of your enrollment. Do not verify enrollment in Canvas.

All GSM registration activity (add/drop) must be done directly in RaPS, not SISWEB/Schedule Builder. By entering registration changes directly into SISWEB/Schedule Builder, students will automatically trigger a registration freeze on their account. It may take up to 72 hours to resolve the conflict created by this freeze in both systems.

1. Login

Use your UC Davis Login ID and (Kerberos) passphrase.

NOTE: Do not use a mobile device when accessing RaPS, as it is not mobile-optimized.

2. Student Directory

During fall registration when you enter the registration system, you will be asked to update your Student Directory information. Your student directory must be updated in order to proceed with registration. Please update your address to your current address while attending UC Davis.

If you experience difficulty in continuing to the next registration step (the directory prompt reappears), log out of RaPS and clear your browser history. Login to RaPS again and proceed to Manage Schedule.

3. Manage Schedule

Required courses are pre-loaded in Manage Schedule.
Click Register for Courses. (If Register for Courses is not clicked, registration does not process and you are not enrolled.)

Required Courses Fall 2020 Entering Students

  • MGT 201B4-001: Marketing ManagementOrganizational Strategy and Structure
  • MGT 2045-001: Financial Theory and PolicyMarketing Management
  • MGT 2051B-001: Organizational Strategy and StructureFinancial Theory and Policy

Adding/Dropping

Adding a Course

In RaPS, add an additional course in Manage Schedule and proceed to Add to My Schedule, then Register.

Dropping a Course

In RaPS, remove the course from Manage Schedule by clicking the red X. Within 24 hours of submitting the drop, students receive an automated confirmation email. Please note that students cannot drop their last class. This request needs to be sent directly to the GSM Registrar with explanation.

Adding/Dropping AFTER the Add/Drop Deadline

RaPS does not process add/drop requests after the add/drop deadline has passed. Any class change request after the deadline needs to be sent directly to the GSM Registrar. Late adds/drops are considered an exception and will have to be reviewed. The $110 registration penalty fee applies to all requests made after the add/drop deadline.

MyBill Student Bill Overview

NOVEMBER 22: Student Bills available in MyBill
DECEMBER 15: Student Fee Payment Deadline

UC Davis assesses fees generally one month prior to the term’s payment deadline and then on a nightly basis. Fees are not assessed immediately upon enrollment.

After enrolling in courses and fees have been assessed, students can view their account balance using MyBill. MyBill account balances and activity are updated in real-time throughout the day. For the most accurate information, always refer to your MyBill account activity.

Please note that the MyBill statement is a static, monthly statement; it is only issued on the 22nd day of each month. If you enroll in courses after the initial registration deadline, fees will not show up on your MyBill statement, however, you are still responsible for meeting the GSM's payment deadline. UC Davis does not issue payment reminders.

Refunds are processed by the Student Accounting Office. Questions should be directed to Student Accounting or review the Refund FAQs here.

Registration Penalty Fee

A registration penalty fee of $110 applies if you request to drop a course after the final add/drop deadline (regardless of the date the class starts or ends).

  • A registration penalty fee of $125 applies if you request to drop a course after the final add/drop deadline (regardless of the date the class starts or ends).
  • A registration hold will be placed if:
    • you do not meet the Student Fee Payment deadline
    • you add courses after the final add/drop deadline and do not pay immediately

The registration penalty fee can be waived if medical documentation (including dates) is submitted indicating a student’s inability to meet the deadline(s).

Registration Groups Defined

Registration groups are designated to allow students with higher unit totals (and closer to completing their degree) to enroll in courses first. Additional registration groups will follow in descending order of unit totals. All students are notified by email before registration starts the date they are eligible to register. All registration group dates are listed in the registration instructions of each program, respectively.

Group Definition Full-Time

Reg1 Students who entered in Fall 2019 or earlier
Reg2 Students who entered in Fall 2020

Note: Currently enrolled units are not counted as “completed” units.

If a student in Reg1 fails to register before Reg2 starts registration, they do not receive any “priority” status. All enrollments are based on the date stamp of registration in RaPS.

If you require a particular class or section, we encourage you to register on the first day your registration group is open for the best chance at getting their choice. Be aware this strategy does not work in every instance based on demand.

Enrollment Adjustments, Including Wait Lists

Wait Lists

When a class is fully enrolled, RaPS immediately starts a wait list.

A student will be automatically enrolled in the course  if (when) space becomes available. Your place on the wait list is based on the date/time stamp of your registration. The wait list ends officially on the last day to add/drop for the quarter (regardless of when the first class meeting is).

Class Attendance if Wait Listed

A wait listed student may attend the first class meeting and inform the instructor of their status. If there is a seat in the classroom, the instructor has discretion to allow the student to remain for the first class meeting.  A wait listed student should not take a seat from a fully enrolled student if seating is limited.

The instructor cannot change your place on the wait list.

Once initial registration closes, course enrollments and wait lists are reviewed by the GSM administration. That review is guided by set GSM course enrollment guidelines. For elective courses, the maximum enrollments are based on the number of seats in the assigned classroom or a maximum of 60, whichever is lower of the two. Faculty members may also set a lower enrollment cap for their class based on pedagogical reasons. After initial registration closes, any adjustments that can be made (e.g., changing room assignments) will be done in an effort to move as many students into their preferred courses as possible.

NON-GSM UNITS: Adding Units to RaPS Schedule and the Registration Process

Please review the Policies and Procedures sections 7.6 regarding taking non-GSM units. 

Students must follow these steps to enroll in a non-GSM course.

  1. In RaPS, Manage Schedule, click on the button at the bottom of the page Add Non-GSM Course. This is NOT a list of non-GSM courses available to MBA students, but only a place holder in RaPS to process the outside enrollment accurately. Enter the number of units for the non-GSM course into RaPS and proceed with finalizing registration.
  2. After 24 hours, your total unit count for the quarter will be reflected in SISWEB/Schedule Builder. Login to Schedule Builder and use the CRN for the non-GSM course and enroll yourself in the that system. NOTE:  If you attempt to enroll in Schedule Builder prior to adding the non-GSM course to RaPS, you will receive the following error message: Maximum Units Exceeded and you will be prevented from adding the non-GSM course.
  3.  Non-GSM units (or courses taken outside the GSM at UC Davis) do not appear in the RaPS Student Advisor tab that lists your coursework. The information in RaPS is limited to GSM course offerings/units/grades only. If you have taken a non-GSM course, you will need to review information on units/grades in SISWEB.

Student Directory Update

A review/update is required annually during fall quarter prior to registration. If you have updated the Directory for the quarter and the system asks that you update it again (rather than allowing you to enter RaPS), delete your browser history and login to RaPS again. This should allow you to proceed with registration.

Cross Registration

Cross Registration Overview 

Students may select cross registration courses during the initial registration period.

In RaPS, select courses in Manage Schedule and Register for Courses. Cross registration does not process until after the initial registration period closes.

Cross Registration Dates and Deadlines

  • NOVEMBER 20 Initial registration closes
  • NOVEMBER 21 Cross registration processes

NOTE: Home location students receive priority and when initial registration closes, there must be a space available in the course.

Cross Registration Policies and Procedures

See GSM Policies and Procedures, Section 2.5 E:  All students can take up to a total of 15 units of cross registration course during their matriculation at the GSM. Not all courses are taught in all locations and students are advised to make cross registration requests judiciously with this in mind.

Cross Registration Procedures

MBA students can request cross-registration in courses at other GSM campuses under these guidelines:

  1. Cross Registering into Sacramento Courses: If you would like to take a Sacramento course, there is no additional fee.
  2. Cross Registering into Bay Area Courses: If you would like to take a course in the Bay Area MBA there is no additional fee.
Administrative Process

Cross registration is processed through RaPS after the close of initial registration. As with all registration, cross registration enrollments are prioritized based on the date/time stamp of a student's registration.

After initial registration closes, cross registration processing begins. Within 24 hours, once it has been verified that space is available in the course, you will receive an automated enrollment confirmation email.

What to Expect After You Are Enrolled

Sacramento MBA Program Course Information

Course materials and parking are your responsibility. Textbooks are available through the UC Davis Bookstore.

Directions (including parking information) to the UC Davis-Sacramento Education Building

Key Card Information for the UC Davis-Sacramento Education Building

You will need your access/card badge to enter the Education Building and the GSM office after hours. These keycards function as your ID badge and are required because the building is part of a medical campus. Once your cross registration enrollment is confirmed, the GSM administration will have a security badge created for you. You will be contacted by the Sacramento instructional and operations manager, when your card is ready to be picked up. This process can take up to two weeks.

Information returned from the instructor will be available at the GSM office at the Sacramento Education Building. Students only have a mailbox at their home campus.

Bay Area Program Information

Returned assignments will be available at the Bishop Ranch front desk. Students will only have a mailbox at their home campus.

Bishop Ranch Directions and Parking

There is no cost for parking at Bishop Ranch 15, and a permit is not required.

Bishop Ranch Access Cards

Bishop Ranch 15 (building 12647) requires an access card for entrance to the suite.

Students, faculty and staff are allowed access via their access cards 24/7. Daytime students can use their access card for Gallagher Hall. If you experience issues or need a replacement card, please contact Sergio Esquerre at the Bishop Ranch 15 reception area.

Additional Resources

GSM Academic Calendar (including Holidays)

The current calendar is available in RaPS. Go to RAPS, login and select Academic Calendar tab

Courses, Numbering and Concentrations

For a current listing of courses offered, use RaPS. Links to curriculum and concentration information can be found on the bottom left of the schedule page.

Courses and Concentrations

If you have questions about an individual course, please check the course syllabus and/or contact the instructor directly.

If you have questions about the applicability of a certain course to your goals, please contact MBA Academic Advisor, Professor Joe Chen.

View concentrations
Course Numbering
COURSES NUMBERED 29* AND 49*

In the 290 series (291, 292, etc.), courses appear as “Topics in….” with a subject listed (Marketing, Finance, etc.).

In the 490 series, courses appear as “Dir Grp Mgmt Prac” (Directed Group Management Practicum).

Independent/Group Study, Enrollment and Grade Info

INDEPENDENT or GROUP STUDY (298, 299, 498, 499 Courses)
Complete the Independent Study Form, have the sponsoring faculty member and the GSM Graduate Advisor sign it and submit it at least three weeks prior to the start of the quarter. We must request a CRN from the Office of the University Registrar which will take several days to receive.

Group study students need to submit all forms as one packet complete with all signatures for the entire group. Do not submit forms individually for a group study project. Reference the Registration Instructions for the deadline.

These course titles appear as “Directed Independent Study” or “Directed Group Study.”

  • Enrollment
    • Not Enrolling this Quarter - Filing Non-Registration Forms
    • Enrolling in Fewer than 6 Units - What you need to know
  • Grades
    • Availability
    • Grade and Registration Letter for Reimbursement
    • Grade Change and Incomplete Change Timeline

Refunds, SISWEB, Canvas, Tax Information