Career Services Coordinator
Program Representative II


Job Summary

Under general supervision of the director of career services, manage operations for the MBA career services center and coordinate and provide high-level support for students and recruiter programs. Provide leadership, analytical, technical, operational and the strategic development and implementation of multiple programs and databases, web-based services and resources needed to meet evolving data needs; provide analytical support and statistical research for the Office of Student Affairs. Provide database, analytical and general support for the full-time and working professional MBA programs and Career Services.

Essential Responsibilities


Manage operations for the MBA career services center. Determine needs, analyze and develop processes for areas of office operations and programs. Make recommendations for improving program efficiency. Authorize and monitor expenditures, and process reimbursements for career services.

Train, supervise and direct career services student assistants with projects and office matters. Prioritize, delegate and review work assigned. Provide leadership for Career Services student assistants. Coordinate and provide high-level support for students and recruiter programs. Serve as front-line contact and decision maker for Career Services (email, telephone, in-person). Offer advice and assist in enforcement regarding Career Services policies and procedures, deadlines, activities and events. Monitor student and employer compliance, and take appropriate action.

Collaborate in developing new publications and informational materials for current students, employers, and alumni. Develop and edit training guides regarding career services recruiting procedures. Review, update and edit policies and procedures.

Manage complex, high-volume processes in cooperation with Career Services. Staff all processes related to the MBA student job search, including job postings, cover letter and resume submission, interviews, recruiter contacts and follow up.

Analyze job postings to determine appropriateness in regard to MBA students. Analyze and set application deadlines for multiple, overlapping company deadlines and recruiting schedules.

Manage logistics for small and large scale events, such as career fairs, information sessions, mock interviews, corporate panels and speakers, interview schedules, workshops, etc. In collaboration with the director, make budgetary decisions, determine event needs and coordinate resources pertaining to events.


Design and maintain career services databases and oversee data integrity. Design queries and reports to meet constantly evolving data needs. Independently manage the data collection and analysis procedures and implement solutions. Compile, analyze and interpret statistical information.

Provide analytical and technical support, including Career Services, Student Affairs, Development and External Relations, as requested. Collaborate with the director for complete and accurate response to national ranking surveys and other information distributed. Provide statistics in response to requests from the GSM, university and community.


In collaboration with the director, develop strategy for the Resume Directory and the “Close-the-Loop” initiatives. Assist with managing on-campus placement activities.

Assist with implementation of annual recruiter marketing outreach program.

Establish and maintain relationships with students, alumni and employers for networking, internship and employment opportunities. Determine attributes needed by employers through front-line interaction surveys and interviews.


Manage the Career Services area of the GSM website and serve on the Web Committee. Develop, edit and update web content. Independently verify accuracy of links, forms and other technical features.

Assist in managing all on-line career services and web-based software, including researching options, developing proposals, selecting services, and implementing programs.

Work with the director of website and online marketing to maintain the pages in a timely fashion and ensure that new content meets functional and editorial standards.

Physical Demands

Lift up to 35 lbs. of supplies and equipment.

Work Environment

Travel in state and nationally as the need arises. Travel to Sacramento, Davis and San Ramon campuses; a valid California driver’s license required.

UC Davis became a smoke- and tobacco-free campus on January 1, 2014. Smoking, the use of smokeless tobacco products and the use of unregulated nicotine products (e-cigarettes) is prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. 


Minimum Qualifications
  • Writing, editing and proofreading skills to produce letters, memos, reports, web content, etc.
  • Computer skills and knowledge of large computerized information systems, including distributed relational databases, document management systems and microcomputing in student administrative/careers services.
  • Experience creating and modifying spreadsheet and word processing programs, including most advanced features.
  • Experience using Microsoft Office, including Access, Excel, Word, Outlook and FrontPage, as well as Adobe Acrobat.
  • Familiar with PDF document format, presentation software, webpage design and layout.
  • Experience preparing statistical reports and analyzing a variety of data and processing systems. 
Preferred Qualifications for Selection
  • Effective interpersonal and organizational skills to meet various competing demands and needs of MBA students and corporate recruiters.
  • Experience with providing a high level of customer service to students, alumni, employers, staff, faculty and the public.
  • Internet research skills.
  • Skills to analyze procedures and make improvements for continuous business performance improvements.
  • Critical thinking skills to evaluate information and apply appropriate principles required to accurately record data and review information.
  • Knowledge and experience in practices of careers services in higher education. Knowledge and experience of UC Davis and campus resources.