MBA Program Manager-Bay Area


Job Summary: 

Under direction of the Director of Student & Academic Services, provide leadership and support for the MBA program, including events and activities supporting MBA recruiting, admissions and programming. Provide advice and guidance to diverse students, faculty, staff, alumni, applicants, company representatives and the general public regarding MBA policies & procedures, deadlines, and events. Act as a primary source of information and communication for MBA prospects and current students in the Bay Area. Represent GSM Administration during MBA program hours. This position is based in San Ramon.

Department Specific Job Scope: 

The UC Davis Graduate School of Management offers programs at four prime locations across Northern California as well as online. Our graduate business programs are consistently ranked among the best in the United States and internationally. For 24 consecutive years, U.S. News & World Report has ranked UC Davis among the top 50 full-time MBA programs in the top 10% in the U.S. The School is distinguished by globally visible research faculty, entrepreneurial students and innovative experience that integrate teamwork, collaborative leadership and corporate engagement. We offer Full-Time MBA and Master of Professional Accountancy programs at the UC Davis campus, and Part-Time MBA programs in Sacramento and the San Francisco Bay Area, and a Master of Science in Business Analytics program in downtown San Francisco. We recently launched the first online MBA program in the University of California system and the first online degree at UC Davis. We also teach undergraduate minors in Accounting and Technology Management, and custom and open enrollment executive education programs both online and in-person.

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Essential Responsibilities:


Working with staff in Student Affairs and other departments to ensure that MBA students have an exceptional experience. Provide high-level professional support for the MBA program, including faculty, students and staff as needed.

Disseminate information on MBA policies and procedures, deadlines, events, including orientation, registration, special programs, courses, curriculum, academic policies, graduation, commencement and other critical information. 

Serve as primary contact for student concerns, needs, and issues and as front-line decision-maker and communicator for MBA students for activities, events and processes. Develop strong working relationships with students and student leaders. 

Anticipate opportunities and issues before they arise and develop programs and processes to ensure their successful resolution. 

Represent the GSM Administration, and establish and maintain relationships with current students, alumni and employers for networking and student recruiting opportunities. 

Collaborate with Instructional Resources Analyst to deliver exceptional customer service to all constituencies. Serve as back-up to Instructional Resources Analyst.

Manage the content and updates for the GSM student website, perform content edits, updates and additions for information on admissions, student programs, orientation, academic requirements, registration and commencement. Work with the GSM Webmaster to maintain the webpages in a timely manner and ensure that new content meets UC Davis web and editorial standards.

Complete special projects as requested by the Dean, Assistant Dean and Director.

Maintain the confidentiality of student information in accordance with the Family Educational Rights and Privacy Act of 1974 and other laws and regulations.


Oversee departmental events and provide support for student-initiated events. Make independent decisions, including budgetary management, for event needs and resources. 

Coordinate event logistics with other campus departments or off-campus vendors, including catering, room reservations, room set-up, collateral materials, presentations, and audio/visual equipment needs for information sessions, orientation, campus visits, and other events. 

Secure student and alumni speakers as needed. 
Serve as back-up to the instructional resources analyst at the Bay Area campus. 


Develop and implement marketing and recruiting activities aimed at growing Bay Area MBA applications and enrollment. 

Provide comprehensive, in-depth MBA program information through individual advising sessions and group meetings to a diverse population of potential students. 

Represent the GSM at a variety of admissions-related events and activities.

Fulfill responsibilities in a professional, time-sensitive and confidential manner.


Provide support on full range of enrollment activities, involving a variety of online systems. 

Provide enrollment and registration support for the MBA program and provide information to the Deans, Student Services, Admissions and Development & External Relations. 

Ensure accuracy of data and statistics used in reporting. 

Complete special projects as requested by the Dean, Assistant Dean, Director and Registrar.

Physical Demands:

Lift equipment and supplies weighing up to 30 lbs.

Fixed work hours: Fridays noon-8:30pm; Saturdays 8:30am-4:30pm, with remaining hours negotiable and determined by operational needs to ensure coverage. Maximum hours per week: 40. 

Work occasional overtime, including some Sundays and evenings, sometimes on short notice to meet operational needs.

Work Environment:

Occasional travel; drive to Sacramento, Davis and San Ramon campuses and other Sacramento or Bay Area locations. A valid California driver’s license.

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. 


Minimum Qualifications:
  • Knowledge of graduate student policies and procedures, academic and career advising, orientation, registration, courses, curriculum, and academic policies. 
  • Skills and initiative to establish priorities, exercise independent judgment, work independently and as a team member, perform multiple assignments, distribute efforts among tasks, meet deadlines and maintain a high level of productivity. 
  • Interpersonal, oral and written communication skills to interact with students, alumni, employers, staff, faculty and general public. 
  • Strong technical skills and experience working with on-line databases and systems. Proficient computer skills using Microsoft Excel, Outlook and Word.
  • Skills to solve problems and develop solutions independently and effectively.
  • Experience establishing goals and workload priorities, handling multiple tasks and complex projects simultaneously with conflicting priorities and meeting deadlines, and flexibility in dealing with people and competing demands.
  • Skills to handle difficult, sensitive and/or confidential issues with student groups, persons of varying ages and ethnic backgrounds, special interest groups/organizations, employers and company representatives, alumni, campus staff, faculty, the public and others. 
Preferred Qualifications for Selection: 
  • Presentation skills to represent the University before large and small groups conveying information verbally and with technological tools.
  • Extensive customer service experience.
  • Knowledge and experience of UC Davis and campus resources. 
  • Broad and specific knowledge of the graduate and professional student experiences.
  • Event Management experience and skills to deliver high-quality events.
  • Experience in relational databases, electronic communications and web editing.
  • Knowledge of Family Educational Rights and Privacy Act of 1974.