Job Description:

Under the general direction of the Senior Assistant Dean for Strategy and Finance, support the development and achievement of the Graduate School of Management’s goals and objectives by providing accurate, relevant and timely information to senior management that is based upon thorough review and analysis.Responsible for all fiscal affairs, financial forecasting and planning, financial controls, financial analytics, annual and multi-year financial and budget planning, expense management, operating plan variance analysis, working capital (cash flow analysis and man agement), capital project planning & analysis and financial and non-financial business performance metrics. In addition, responsible for executing changes to enhance management reporting/analysis, analysis and planning of teaching resources, academic FTE planning and analysis, supporting business intelligence initiatives and automating reporting processes. Acts on behalf of Senior Assistant Dean, in his absence, regarding all fiscal, budget & planning affairs of the school, and is the primary staff resource person for all fiscal and budget activities of the school.

Over 70% of the GSM’s revenues are from non-state sources including our self-supporting working professional programs, professional degree fees, fundraising, and executive education programs.
The School is organized into functional units comprised of Administration, Corporate Relations and Business Development, Development and External Relations, Executive Education, Student Affairs, and the Center for Entrepreneurship. The GSM has approximately 33 Senate Faculty, 34 Lecturers and Visiting Faculty, 60 Staff, 600 graduate students with an operating budget in excess of $20 million.

Essential Responsibilities:

90% Fiscal, Statistical, Analytical & Planning Support

Provide high-level fiscal, statistical & analytical leadership & support to the Dean and Senior Assistant Dean for all School-wide budgets including graduate education activities; sponsored & organized research; Executive Education & all GSM unit activities. Act as primary GSM liaison with BIA regarding budget/financial matters, responses to information requests, submission of budget proposals, etc. These activities reflect a financial budget in excess of $22M. Provide weekly, monthly & yearly financial analytics ? especially the monthly & year-end financial reporting package. Lead the budgeting & forecasting process within the GSM. Provide User Support for the GSM staff related to budget, planning, forecasting & reporting systems. Responsible for all month-end accounting close activities. Monthly P&L forecasting & weekly pipeline emargin analysis. Multi-year Plan (MYP) & Operating Plan (Op Plan) modeling. Constant maintenance & upkeep of all business financial models. Create detailed budgets & monitoring the implementation of the budget plan. Fiscal leadership and management of departmental accounts & funds. Leverage software applications including MS Excel/Query, BANNER, GSM RAPS (Registration and Payment System), MyVault, MyTravel, Access, Hyperion, & others to mine & analyze data. Review all school expenses & allocations to insure accuracy. Prepare entries, re-classes, & accruals as needed. Provide status of financial condition by collecting, interpreting, & reporting financial data to management team. Prepare & manage monthly forecast process including expense, capital budget & cash forecasts. Analyze & provide insights into the School’s financial performance, including expense run-rates, trends, variance analysis, forecasts & project costs. Identify & develop key metrics, dashboards & related definitions to better measure success of a variety of business initiatives ? includes financial metrics, operational KPI’s, & ROI analysis. Manage all budgeting/staffing lists. Manage the DaFIS and KFS structure and control elements for the school, providing guidance & training to personnel. Oversee school administration of DaFIS & KFS, recommending appropriate actions at school level. Review all GSM rate & fee proposals. Ensure rates & fees are developed in accordance with University guidelines & policies. Utilizing PC and/or mainframe based systems & software, compile and prepares reports, graphs, presentations & charts of data developed. Assist with special financial and business related studies & cooperate with other departments in preparing analyses. Maintain & coordinate group completion of financial review templates. Perform ad hoc analysis & build financial models to support management business decisions (Clinical forecasting models, gross profit analysis, ROI & NPV analysis of investment opportunities).
Prepare market research. Present key insights & recommendations. Partner with business partners and department heads on long term financial planning and to identify risks & opportunities to the business. Perform other duties as assigned.

10% Data Management

Responsible for maintaining well organized data management files for School-wide sponsored & organized research activities. Responsible for the accuracy of data for rapid retrieval, accountability & reporting. Responsible for evaluating & identifying activities that can be automated, computerized & develop specific guidelines that can be used by IT programming staff to automate processes

Minimum Qualifications:

•A Master’s or other graduate degree or equivalent combination of education and experience.
•At least 5 years of increasingly responsible experience leading successful MBA-level programming in higher education or within a large complex institution.
•A high degree of professional ethics, enthusiasm for promoting the GSM and successful delivery of an exceptional student experience.
•Strong leadership, management, analytical, and planning skills.
•Knowledge of the student services profession and enrollment management strategies in a business school or graduate/professional school setting.
•Skills to effectively interact with diverse constituencies and to work collaboratively with students, faculty, staff work teams, other units of the campus, and outside organizations.
•Experience to initiate and execute complex programs and strategies.
•Excellent written, oral, and interpersonal communication skills to represent the Graduate School of Management and the university with a high degree of persuasiveness and effectiveness.
•Experience managing operations, organizing work flow, delegating, training, evaluating, negotiating conflicts and motivating program personnel.

Preferred Qualifications:

•Knowledge of academic and student services issues and counseling in a university setting.
•Knowledge of computer technology to provide guidance and establish specifications for the design and implementation of automated systems.
•Familiarity with campus issues, policies, procedures, practices in the areas of student programs and business and personnel administration.
•Critical thinking, analytical thought processing, original idea generation to conduct inductive, theoretical and practical research as well as applied problem-solving skills.

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