Registration Instructions for Full-Time MBA
On this page, you will find information regarding registration, cross registration, important dates and deadlines, core course details, grades, independent study courses, curriculum concentrations and much more.
Below are the instructions for registering for GSM courses. Please contact your program manager with any registration questions.
Important Tips for Using RaPS (Read before proceeding)
- Registration and all GSM adds/drops/course changes processes in RaPS (and are forwarded electronically to campus systems).
- In RaPS Manage Schedule, required courses are pre-loaded to your schedule. You must click Register to process the registration action in the system. A course appearing on the schedule does not mean a student is enrolled.
- Mobile Devices: Do not use mobile devices to process RaPS registration or MyBill payments.
- Dropping Classes: Students cannot drop their last class. If you need to drop your last class, contact your program manager directly.
- Student Directory: You will receive an automated prompt allowing you to update your directory one week prior to your registration group being open. Please confirm the information in the directory before proceeding to registration.
Registration and Processing System (RaPS) Actions
Registration Dates and Deadlines
FEBRUARY 4: Reg 1 Opens (Fall 2018 entering students or prior)
FEBRUARY 12: Reg 2 Opens (Fall 2019 entering students)
Registration in RaPS transmits to the campus system on an hourly basis during these times:
- Monday – Friday, 6 a.m. – 11:59 p.m.
- Saturday – Sunday 10 a.m. – 6 p.m.
Any registration submitted outside of these times are date/time stamped and submitted as soon as the campus system re-opens. Students are enrolled in courses based on the date/time stamp. Expect to receive an automated enrollment confirmation email within 24 hours of registering.
FEBRUARY 19, 11:59 p.m. : Initial Registration Closes
Students must enroll by the initial registration deadline to ensure the receipt of their quarterly billing statement. Schedule adjustments (add/drops) can be made through the add/drop deadline.
If you do not plan to enroll this quarter, you must submit your petition for the Planned Educational Leave Program by the February 19 deadline.
FEBRUARY 20, by 11:59 a.m. : Unit totals increase to 16 units
Unit totals are limited to 14 units through the initial registration deadline.
FEBRUARY 20: Cross Registration Requests Confirmed
Students select cross registration courses during the initial registration period. Processing cross registration enrollment begins the day after initial registration closes. You will receive an emailed enrollment confirmation if you are added to the course. See detailed Cross Registration Instructions in the Cross Registration section below.
FEBRUARY 22: Student Bills Available on MyBill
MARCH 4: Independent or Group Study Forms Due
For more information click here or see the email from the Graduate Advisor.
MARCH 10: SHIP Waiver Deadline
If you have your own health insurance and do not want to be enrolled in SHIP, you must submit a SHIP waiver by March 10. Waiver applications need to be submitted each academic year. Get more information here.
MARCH 15: Student Fee Payment Deadline
Student can access their bill and pay through MyBill.
Students who miss the payment deadline are subject to a $110 registration penalty fee.
Financial Aid Funding for course fees: Financial aid funds will be reflected in MyBill prior to fees being due (see this link for actual date). If financial aid does not disburse as anticipated or you have other questions about your financial aid, please contact Pauline Moreno at (530) 752-7606 or by email.
Deferred Payment Plan: Only students who have enrolled in the Deferred Payment Plan (DPP) through MyBill may pay on the 15th of each month in installments. All other students are expected to pay in full by the Fee Payment Deadline.
MARCH 15–18: Registration Freeze
No registration actions (add/drop) are processed during the freeze that starts on March 15-18 at midnight and will end on March 18 at 6 a.m.
The freeze goes into effect on the Student Fee Payment Deadline (see above) to allow payments to be properly applied to the student account balance due.
MARCH 18, 6 a.m.: RaPS opens for course changes
MARCH 30: Instruction Begins
APRIL 6: Final Add/Drop Deadline for Quarter
All classes, regardless of start date, must be added or dropped by this deadline to avoid the registration penalty fee.
Any registration request made after the final add/drop deadline is an exception, regardless of when the first course meeting is. If the exception is approved, you are assessed the $110 registration penalty fee.Note: Due to the design of the course, some instructors will not allow students to add after the first class meeting. Please contact the instructor for permission prior to adding the course.
JUNE 8–11: Final Exams
You are expected to attend courses through the end of finals, including all final exams at their posted times.
JUNE 28: Grades Available
Students are enrolled in courses based on the date/time stamp of their registration (when student clicks the Register button in RaPS). Within 24 hours of registration, students receive an automated enrollment confirmation email. If a confirmation email is not received within 24 hours, return to RaPS, Manage Schedule and check your status in the Enrollment Status column. Click on the link that is in the Enrollment Status column to find out the status of your enrollment. Do not verify enrollment in Canvas.
All GSM registration activity (add/drop) must be done directly in RaPS, not SISWEB/Schedule Builder. By entering registration changes directly into SISWEB/Schedule Builder, students will automatically trigger a registration freeze on their account. It may take up to 72 hours to resolve the conflict created by this freeze in both systems.
Use your UC Davis Login ID and (Kerberos) passphrase.NOTE: Do not use a mobile device when accessing RaPS, as it is not mobile-optimized.
2. Student Directory
During fall registration when you enter the registration system, you will be asked to update your Student Directory information. Your student directory must be updated in order to proceed with registration. Please update your address to your current address while attending UC Davis.
If you experience difficulty in continuing to the next registration step (the directory prompt reappears), log out of RaPS and clear your browser history. Login to RaPS again and proceed to Manage Schedule.
3. Manage Schedule
Required courses are pre-loaded in Manage Schedule.
Click Register for Courses. (If Register for Courses is not clicked, registration does not process and you are not enrolled.)
Required Courses Fall 2019 Entering Students
- MGT 201A-001: The Individual and Group Dynamics
- MGT 252-001: Managing for Operational Excellence
Adding a Course
In RaPS, add an additional course in Manage Schedule and proceed to Add to My Schedule, then Register.
Dropping a Course
In RaPS, remove the course from Manage Schedule by clicking the red X. Within 24 hours of submitting the drop, students receive an automated confirmation email. Please note that students cannot drop their last class. This request needs to be sent directly to the GSM Registrar with explanation.
Adding/Dropping AFTER the Add/Drop Deadline
RaPS does not process add/drop requests after the add/drop deadline has passed. Any class change request after the deadline needs to be sent directly to the GSM Registrar.
Late adds/drops are considered an exception and will have to be reviewed. The $110 registration penalty fee applies to all requests made after the add/drop deadline.
FEBRUARY 22: Student Bills available in MyBill
MARCH 15: Student Fee Payment Deadline
UC Davis assesses fees generally one month prior to the term’s payment deadline and then on a nightly basis. Fees are not assessed immediately upon enrollment.
After enrolling in courses and fees have been assessed, students can view their account balance using MyBill. MyBill account balances and activity are updated in real-time throughout the day. For the most accurate information, always refer to your MyBill account activity.
Please note that the MyBill statement is a static, monthly statement; it is only issued on the 22nd day of each month. If you enroll in courses after the initial registration deadline, fees will not show up on your MyBill statement, however, you are still responsible for meeting the GSM’s payment deadline. UC Davis does not issue payment reminders.
Refunds are processed by the Student Accounting Office. Questions should be directed to Student Accounting or review the Refund FAQs here.
Registration Penalty Fee
A registration penalty fee of $110 applies if you request to drop a course after the final add/drop deadline (regardless of the date the class starts or ends).
A registration hold will be placed if:
- you have not met the student fee payment deadline.
- you add courses after the final add/drop deadline and do not pay immediately
The registration penalty fee can be waived if medical documentation (including dates) is submitted indicating a student’s inability to meet the deadline(s).
Registration Groups Defined
Registration groups are designated to allow students with higher unit totals (and closer to completing their degree) to enroll in courses first. Additional registration groups will follow in descending order of unit totals. All students are notified by email before registration starts the date they are eligible to register. All registration group dates are listed in the registration instructions of each program, respectively.
Group Definition Full-Time
Reg1 Students who entered in Fall 2018 or earlier
Reg2 Students who entered in Fall 2019
If a student in Reg1 fails to register before Reg2 starts registration, they do not receive any “priority” status. All enrollments are based on the date stamp of registration in RaPS.
If you require a particular class or section, we encourage you to register on the first day your registration group is open for the best chance at getting their choice. Be aware this strategy does not work in every instance based on demand.
Enrollment Adjustments, Including Wait Lists
When a class is fully enrolled, RaPS immediately starts a wait list.
A student will be automatically enrolled in the course if (when) space becomes available. Your place on the wait list is based on the date/time stamp of your registration. The wait list ends officially on the last day to add/drop for the quarter (regardless of when the first class meeting is).
Class Attendance if Wait Listed
A wait listed student may attend the first class meeting and inform the instructor of their status. If there is a seat in the classroom, the instructor has discretion to allow the student to remain for the first class meeting. A wait listed student should not take a seat from a fully enrolled student if seating is limited.
The instructor cannot change your place on the wait list.
Once initial registration closes, course enrollments and wait lists are reviewed by the GSM administration. That review is guided by set GSM course enrollment guidelines. For elective courses, the maximum enrollments are based on the number of seats in the assigned classroom or a maximum of 60, whichever is lower of the two. Faculty members may also set a lower enrollment cap for their class based on pedagogical reasons. After initial registration closes, any adjustments that can be made (e.g., changing room assignments) will be done in an effort to move as many students into their preferred courses as possible.
NON-GSM UNITS: Adding Units to RaPS Schedule and the Registration Process
Please review the Policies and Procedures sections 7.6 regarding taking non-GSM units.
Students must follow these steps to enroll in a non-GSM course.
- In RaPS, Manage Schedule , click on the button at the bottom of the page Add Non-GSM Course. This is NOT a list of non-GSM courses available to MBA students, but only a place holder in RaPS to process the outside enrollment accurately. Enter the number of units for the non-GSM course into RaPS and proceed with finalizing registration.
- After 24 hours, your total unit count for the quarter will be reflected in SISWEB/Schedule Builder. Login to Schedule Builder and use the CRN for the non-GSM course and enroll yourself in the that system. NOTE: If you attempt to enroll in Schedule Builder prior to adding the non-GSM course to RaPS, you will receive the following error message: Maximum Units Exceeded and you will be prevented from adding the non-GSM course.
- Non-GSM units (or courses taken outside the GSM at UC Davis) do not appear in the RaPS Student Advisor tab that lists your coursework. The information in RaPS is limited to GSM course offerings/units/grades only. If you have taken a non-GSM course, you will need to review information on units/grades in SISWEB.
A review/update is required annually during fall quarter prior to registration. If you have updated the Directory for the quarter and the system asks that you update it again (rather than allowing you to enter RaPS), delete your browser history and login to RaPS again. This should allow you to proceed with registration.
Cross Registration Overview
Students may select cross registration courses during the initial registration period.
In RaPS, select courses in Manage Schedule and Register for Courses. Cross registration does not process until after the initial registration period closes.
Cross Registration Dates and Deadlines
- FEBRUARY 19Initial registration closes
- FEBRUARY 20 Cross registration processes
Cross Registration Policies and Procedures
See GSM Policies and Procedures, Section 2.5 E: All students can take up to a total of 15 units of cross registration course during their matriculation at the GSM. Not all courses are taught in all locations and students are advised to make cross registration requests judiciously with this in mind.
Cross Registration Procedures
MBA students can request cross-registration in courses at other GSM campuses under these guidelines:
- Cross Registering into Sacramento Courses: If you would like to take a Sacramento course, there is no additional fee. Only textpaks (if required) are included in the course fee.
- Cross Registering into Bay Area Courses: If you would like to take a course in the Bay Area MBA program, the course differential fee is $100/unit ($300/3 units). The fee includes required textbooks, textpaks, meals, parking and other higher fixed costs. Optional textbooks are not included.
- Order your books using our online textbook form. Review textbook and textpak ordering instructions here.
- All cross registration enrollment must be confirmed prior to ordering textbooks.
- Allow five to seven business days from the time you submit the order to receive your books.
- If you have questions or concerns regarding textbooks, please contact Caroll Sandifor, Bay Area instructional and operations manager.
Cross registration is processed through RaPS after the close of initial registration. As with all registration, cross registration enrollments are prioritized based on the date/time stamp of a student’s registration.
After initial registration closes, cross registration processing begins. Within 24 hours, once it has been verified that space is available in the course, you will receive an automated enrollment confirmation email.
What to Expect After You Are Enrolled
Sacramento MBA Program Course Information
Textbooks, parking, meals and other costs are your responsibility. Textbooks are available through the UC Davis Bookstore online ordering system here.
Allow five to seven business days from the time you are enrolled for the GSM Office of Project and Instructional Resources to provide password access to textpaks.
Key Card Information for the UC Davis-Sacramento Education Building
You will need your access/card badge to enter the Education Building and the GSM office after hours. These keycards function as your ID badge and are required because the building is part of a medical campus. Once your cross registration enrollment is confirmed, the GSM administration will have a security badge created for you. You will be contacted by the Sacramento instructional and operations manager, when your card is ready to be picked up. This process can take up to two weeks.
Information returned from the instructor will be available at the GSM office at the Sacramento Education Building. Students only have a mailbox at their home campus.
Bay Area Program Information
Do not purchase course materials. If you do purchase textbooks yourself, you will NOT be reimbursed.
Required textbooks, textpaks, meals, refreshments and parking are included with your course fee. Optional textbooks are not included.
Returned assignments will be available at the Bishop Ranch front desk. Students will only have a mailbox at their home campus.
Returning Textbooks after Dropping a Course
- Your course fees cover your textbooks for enrolled courses only. If you drop a course you need to return all textbooks in mint condition or you will be charged for the replacement cost of the book.
- To return unused textbooks, contact Caroll Sandifor.
Bishop Ranch Directions and Parking
There is no cost for parking at Bishop Ranch 15, and a permit is not required.
Bishop Ranch Access Cards
Bishop Ranch 15 (building 12647) requires an access card for entrance to the suite. Students, faculty and staff are allowed access via their access cards 24/7. Daytime students can use their access card for Gallagher Hall. If you experience issues or need a replacement card, please contact Caroll Sandifor at the Bishop Ranch 15 reception area.
GSM Academic Calendar (including Holidays)
The current calendar is available in RaPS. Go to RAPS, login and select Academic Calendar tab
Courses, Numbering and Concentrations
For a current listing of courses offered, use RaPS. Links to curriculum and concentration information can be found on the bottom left of the schedule page.
Courses and Concentrations
If you have questions about an individual course, please check the course syllabus and/or contact the instructor directly.
If you have questions about the applicability of a certain course to your goals, please contact the graduate advisor, Professor Ashwin Aravindakshan. Below you will find a list of the concentrations offered at the Graduate School of Management:
- Business Analytics and Technologies
- Entrepreneurship / Innovation
- General Management
- Organizational Behavior
- Technology Management
COURSES NUMBERED 29* AND 49*
In the 290 series (291, 292, etc.), courses appear as “Topics in….” with a subject listed (Marketing, Finance, etc.).
In the 490 series, courses appear as “Dir Grp Mgmt Prac” (Directed Group Management Practicum).
Independent or Group Study (298, 299, 498, 499 Courses) Complete the Independent Study Form, have the sponsoring faculty member and the GSM Graduate Advisor sign it and submit it at least three weeks prior to the start of the quarter. We must request a CRN from the Office of the University Registrar which will take several days to receive.
Group study students need to submit all forms as one packet complete with all signatures for the entire group. Do not submit forms individually for a group study project. Reference the Registration Instructions for the deadline.
These course titles appear as “Directed Independent Study” or “Directed Group Study.”
Independent/Group Study, Enrollment and Grade Info
- Not Enrolling this Quarter – Filing Planned Educational Leave
- Enrolling in Fewer than 12 Units – what you need to know
- Grade and Registration Letter for Reimbursement
- Grade Change and Incomplete Change Timeline