Resource

Registration Instructions for Full-Time MBA
Fall 2020

On this page, you will find information regarding registration, cross registration, important dates and deadlines, core course details, grades, independent study courses, curriculum concentrations and much more.

START THE REGISTRATION PROCESS IN RaPS

If you were an undergraduate at UC Davis, do not go to SISWEB/Schedule Builder to register for classes. The GSM has its own registration system names RaPS.

GSM students will access two different systems for registration and payment.

  1. RaPS (Registration and Processing System) for registration (add/drops)
  2. MyBill for payment

Below are the instructions for registering for GSM courses. Please contact your program manager with any registration questions.

Important Tips for Using RaPS (Read before proceeding)

  • Registration and all GSM adds/drops/course changes processes in RaPS (and are forwarded electronically to campus systems).
  • In RaPS Manage Schedule, required courses are pre-loaded to your schedule. You must click Register to process the registration action in the system. A course appearing on the schedule does not mean a student is enrolled.
  • Mobile Devices: Do not use mobile devices to process RaPS registration or MyBill payments.
  • Dropping Classes: Students cannot drop their last class. If you need to drop your last class, contact your program manager directly.
  • Student Directory: You will receive an automated prompt allowing you to update your directory one week prior to your registration group being open. Please confirm the information in the directory before proceeding to registration.

Registration and Processing System (RaPS) Actions

    Registration Dates and Deadlines

    AUGUST 11: Reg1 Opens (Fall 2019 entering students or prior)
    AUGUST 18: Reg 2 Opens (Fall 2020 entering students)

    Registration in RaPS transmits to the campus system on an hourly basis during these times:

    • Monday – Friday, 7 a.m. – 8 p.m.

    Any registration submitted outside of these times are date/time stamped and submitted as soon as the campus system re-opens.

    Expect to receive an automated enrollment confirmation email within one hour if registering during transmission hours.

    Unit totals are limited to 12 units through the initial registration deadline and will increase to 16 units beginning on August 16.

    AUGUST 22: Student Bills Available on MyBill

    SEPTEMBER 1: SHIP Waiver Deadline

    If you have your own health insurance and do not want to be enrolled in SHIP, you must submit a SHIP waiver by September 10. Waiver applications need to be submitted each academic year. Get more information here.

    SEPTEMBER 7,  11:59 p.m. : Initial Registration Closes

    Students not enrolling by the initial registration deadline are subject to a $110 registration penalty fee.

    SEPTEMBER 8, by 12:00 p.m. : Unit totals increase to 16 units

    Unit totals are limited to 14 units through the initial registration deadline.

    SEPTEMBER 8: Cross Registration Requests Confirmed

    Students select cross registration courses during the initial registration period. Processing cross registration enrollment begins the day after initial registration closes. You will receive an emailed enrollment confirmation if you are added to the course. See detailed Cross Registration Instructions in the Cross Registration section below.

    SEPTEMBER 11: Independent or Group Study Forms Due

    For more information click here or see the email from the Graduate Advisor.

    SEPTEMBER 15: Student Fee Payment Deadline

    Student can access their bill and pay through MyBill.

    Students who miss the payment deadline are subject to a $110 registration penalty fee.

    Financial Aid Funding for course fees: Financial aid funds will be reflected in MyBill prior to fees being due (see this link for actual date). If financial aid does not disburse as anticipated or you have other questions about your financial aid, please contact Pauline Moreno at (530) 752-7606 or by email.

    Deferred Payment Plan: Only students who have enrolled in the Deferred Payment Plan (DPP) through MyBill may pay on the 15th of each month in installments. All other students are expected to pay in full by the Fee Payment Deadline.

    SEPTEMBER 15–18: Registration Freeze

    No registration actions (add/drop) are processed during the freeze that starts on September 15 at 12 a.m. and will end on September 18 at 6 a.m.

    The freeze goes into effect on the Student Fee Payment Deadline (see above) to allow payments to be properly applied to the student account balance due.

    SEPTEMBER 18, 6 a.m.: RaPS opens for course changes 
    SEPTEMBER 30: Instruction Begins

    OCTOBER 12: Final Add/Drop Deadline for Quarter

    All classes, regardless of start date, must be added or dropped by this deadline to avoid the registration penalty fee.

    Any registration request made after the final add/drop deadline is an exception, regardless of when the first course meeting is. If the exception is approved, you are assessed the $110 registration penalty fee.

    Note: Due to the design of the course, some instructors will not allow students to add after the first class meeting. Please contact the instructor for permission prior to adding the course.

    DECEMBER 14–18: Final Exams

    You are expected to attend courses through the end of finals, including all final exams at their posted times.


    JANUARY 1, 2021: Grades Available

    Registration Process

    Students are enrolled in courses based on the date/time stamp of their registration (when student clicks the Register button in RaPS).

    Within 24 hours of registration, students receive an automated enrollment confirmation email. If a confirmation email is not received within 24 hours, return to RaPS, Manage Schedule and check your status in the Enrollment Status column. Click on the link that is in the Enrollment Status column to find out the status of your enrollment. Do not verify enrollment in Canvas.

    All GSM registration activity (add/drop) must be done directly in RaPS, not Schedule Builder. By entering registration changes directly into Schedule Builder, students will automatically trigger a registration freeze on their account. It may take up to 72 hours to resolve the conflict created by this freeze in both systems.

    1. Login

    Use your UC Davis Login ID and (Kerberos) passphrase.

    NOTE: Do not use a mobile device when accessing RaPS, as it is not mobile-optimized.
    2. Student Directory

    During fall registration when you enter the registration system, you will be asked to update your Student Directory information. Your student directory must be updated in order to proceed with registration. Please update your address to your current address while attending UC Davis.

    If you experience difficulty in continuing to the next registration step (the directory prompt reappears), log out of RaPS and clear your browser history. Login to RaPS again and proceed to Manage Schedule.

    3. Manage Schedule

    Required courses are pre-loaded in Manage Schedule.
    Click Register for Courses. (If Register for Courses is not clicked, registration does not process and you are not enrolled.)

    Required Courses Fall 2019 Entering Students

    440–001: Integrated Management Project

    • Students will be able to enroll in up to 16 units after initial registration closes, beginning September 7.
    • Students will register for section 001 of 440 (6 units) and will be moved to the appropriate section after teams/projects have been assigned by the Director of Corporate Relations and Impact Projects. Teams/projects will be assigned in September.

    Required Courses Fall 2020 Entering Students

    200A Financial Accounting

    202A Markets and the Firm

    203A-001 Data Analysis for Managers

    268-001 or 268-002  Articulation and Critical Thinking

    • Note: For 268-001 and 268-002, if one section is full, you MUST enroll in the open section. Enrollment maximums for core courses will not be increased.
    Core Course Waivers

    All MBA students are required to complete core courses during their matriculation at the GSM. Under specific guidelines, you can waive (or test) out of these courses. If you waive/test out of a course, you must replace those units with an elective course. The GSM registrar can provide appropriate elective course options as not all electives are open to first-year, first-quarter students. If you waive out of a core course, you may drop it in September.

    Adding/Dropping

    Adding a Course

    In RaPS, add an additional course in Manage Schedule and proceed to Add to My Schedule, then Register.

    Dropping a Course

    In RaPS, remove the course from Manage Schedule by clicking the red X. Within 24 hours of submitting the drop, students receive an automated confirmation email. Please note that students cannot drop their last class. This request needs to be sent directly to the GSM Registrar with explanation.

    Adding/Dropping AFTER the Add/Drop Deadline

    RaPS does not process add/drop requests after the add/drop deadline has passed. Any class change request after the deadline needs to be sent directly to the GSM Registrar. Late adds/drops are considered an exception and will have to be reviewed. The $110 registration penalty fee applies to all requests made after the add/drop deadline.

    MyBill Overview

    AUGUST 22: Student Bills available in MyBill
    SEPTEMBER 15: Student Fee Payment Deadline

    UC Davis assesses fees generally one month prior to the term’s payment deadline and then on a nightly basis. Fees are not assessed immediately upon enrollment.

    After enrolling in courses and fees have been assessed, students can view their account balance using MyBill. MyBill account balances and activity are updated in real-time throughout the day. For the most accurate information, always refer to your MyBill account activity.

    Please note that the MyBill statement is a static, monthly statement; it is only issued on the 22nd day of each month. If you enroll in courses after the initial registration deadline, fees will not show up on your MyBill statement, however, you are still responsible for meeting the GSM’s payment deadline. UC Davis does not issue payment reminders.

    Please see the MyBill FAQ.

    Refunds are processed by the Student Accounting Office. Questions should be directed to Student Accounting .

    Registration Penalty Fee

    A registration penalty fee of $110 is assessed if:

    • you request to add and/or drop a course after the final add/drop deadline (regardless of the date the class starts or ends).

    The registration penalty fee can be waived if medical documentation (including dates) is submitted indicating a student’s inability to meet the deadline(s).

    Registration Groups Defined

    Registration groups are designated to allow students with higher unit totals (and closer to completing their degree) to enroll in courses first. Additional registration groups will follow in descending order of unit totals. All students are notified by email before registration starts the date they are eligible to register. All registration group dates are listed in the registration instructions of each program, respectively.

    Group Definition Full-Time

    Reg1 Students who entered in Fall 2019 or earlier
    Reg2 Students who entered in Fall 2020

    If a student in Reg1 fails to register before Reg2, they do not receive any “priority” status.

    All enrollments are based on the date stamp of registration in RaPS.

    If you require a particular class or section, we encourage you to register on the first day your registration group is open for the best chance at getting your choice.

    Enrollment Adjustments, Including Wait Lists

    Wait Lists

    When a class is fully enrolled, RaPS immediately starts a wait list.

    A student will be automatically enrolled in the course  if (when) space becomes available. Your place on the wait list is based on the date/time stamp of your registration.

    The wait list ends officially on the last day to add/drop for the quarter (regardless of when the first class meeting is).

    Class Attendance if Wait Listed

    A wait listed student may attend the first class meeting and inform the instructor of their status. If there is a seat in the classroom, the instructor has discretion to allow the student to remain for the first class meeting.  A wait listed student should not take a seat from a fully enrolled student if seating is limited.

    The instructor cannot change your place on the wait list.

    Once initial registration closes, course enrollments and wait lists are reviewed by the GSM administration. That review is guided by set GSM course enrollment guidelines.

    For elective courses, the maximum enrollments are based on the number of seats in the assigned classroom or a maximum of 60, whichever is lower of the two.

    Faculty members may also set a lower enrollment cap for their class based on pedagogical reasons. After initial registration closes, any adjustments that can be made (e.g., changing room assignments) will be done in an effort to move as many students into their preferred courses as possible.

    NON-GSM UNITS: Adding Units to RaPS Schedule and the Registration Process

    Please review the Policies and Procedures sections 7.6 regarding taking non-GSM units. 

    Students must follow these steps to enroll in a non-GSM course.

    1. In RaPS, Manage Schedule , click on the button at the bottom of the page Add Non-GSM Course. This is NOT a list of non-GSM courses available to MBA students, but only a place holder in RaPS to process the outside enrollment accurately. Enter the number of units for the non-GSM course into RaPS and proceed with finalizing registration.
    2. After 24 hours, your total unit count for the quarter will be reflected in Schedule Builder. Login to Schedule Builder and use the CRN for the non-GSM course and enroll yourself in the that system. NOTE:  If you attempt to enroll in Schedule Builder prior to adding the non-GSM course to RaPS, you will receive the following error message: Maximum Units Exceeded and you will be prevented from adding the non-GSM course.
    3.  Non-GSM units (or courses taken outside the GSM at UC Davis) do not appear in the RaPS Student Advisor tab that  lists your coursework. The information in RaPS is limited to GSM course offerings/units/grades only. If you have taken a non-GSM course, you will need to review information on units/grades in SISWEB.

    Student Directory

    A review/update is required annually during fall quarter prior to registration. If you have updated the Directory for the quarter and the system asks that you update it again (rather than allowing you to enter RaPS), delete your browser history and login to RaPS again. This should allow you to proceed with registration.

    Cross Registration

    Cross Registration Overview 

    Students may select cross registration courses during the initial registration period.

     In RaPS, select courses in Manage Schedule and Register for Courses. Cross registration does not process until after the initial registration period closes.

    Cross Registration Dates and Deadlines

    • SEPTEMBER 7 Initial registration closes
    • SEPTEMBER 8 Cross registration processes
    NOTE: Home location students receive priority and when initial registration closes, there must be a space available in the course.

    Cross Registration Policies and Procedures

    See GSM Policies and Procedures, Section 2.6.E:  All students can take up to a total of 15 units of cross registration course during their matriculation at the GSM. Not all courses are taught in all locations and students are advised to make cross registration requests judiciously with this in mind.

    MBA students can request cross-registration in courses at other MBA Programs with no additional fee.

    Administrative Process

    Cross registration is processed through RaPS after the close of initial registration. As with all registration, cross registration enrollments are prioritized based on the date/time stamp of a student’s registration.

    After initial registration closes, cross registration processing begins. Within 24 hours, once it has been verified that space is available in the course, you will receive an automated enrollment confirmation email.

    What to Expect After You Are Enrolled

    Sacramento MBA Program Course Information

    Course materials and parking are your responsibility.

    Meals are provided for most weekend courses at no additional cost.

    Directions (including parking information) to the UC Davis-Sacramento Education Building

    Key Card Information for the UC Davis-Sacramento Education Building

    You will need your access/card badge to enter the Education Building and the GSM office after hours. These keycards function as your ID badge and are required because the building is part of a medical campus. Once your cross registration enrollment is confirmed, the GSM administration will have a security badge created for you. You will be contacted by the Sacramento instructional and operations manager, when your card is ready to be picked up. This process can take up to two weeks.

    Bay Area Program Information

    Course materials costs are your responsibility.

    Meals are provided for most weekend courses at no additional cost.

    For more information about the Bishop Ranch Facility, go here

    Additional Resources

    GSM Academic Calendar (including Holidays)

    The current calendar is available in RaPS. Go to RAPS, login and select Academic Calendar tab

    Courses, Numbering and Concentrations

    For a current listing of courses offered, use RaPS.

    Courses and Concentrations

    If you have questions about an individual course, please check the course syllabus and/or contact the instructor directly.

    If you have questions about the applicability of a certain course to your goals, please contact the graduate advisor, Professor Joe Chen.

    You may find the course concentrations here. Below is a list of the concentrations.

    Course Numbering
    COURSES NUMBERED 29* AND 49*

    In the 290 series (291, 292, etc.), courses appear as “Topics in….” with a subject listed (Marketing, Finance, etc.).

    In the 490 series, courses appear as “Dir Grp Mgmt Prac” (Directed Group Management Practicum).

    Independent/Group Study

    Independent or Group Study (298, 299, 498, 499 Courses) Complete the Independent Study Form, have the sponsoring faculty member and the GSM Graduate Advisor sign it and submit it at least three weeks prior to the start of the quarter. We must request a CRN from the Office of the University Registrar which will take several days to receive.

    Group study students need to submit all forms as one packet complete with all signatures for the entire group. Do not submit forms individually for a group study project. Reference the Registration Instructions for the deadline.

    These course titles appear as “Directed Independent Study” or “Directed Group Study.”

    Independent/Group Study, Enrollment and Grade Info

    Independent/Group Study

    Enrollment

    • Not Enrolling this Quarter – Filing Planned Educational Leave
    • Enrolling in Fewer than 12 Units – what you need to know

    Grades

    • Availability
    • Grade and Registration Letter for Reimbursement
    • Grade Change and Incomplete Change Timeline

    Refunds, SISWEB, Canvas, Tax Information