Resource

Sacramento MBA Registration Instructions
Fall 2019
Incoming Students

On this page, you will find information regarding registration, cross registration, important dates and deadlines, core course details, grades, independent study courses, curriculum concentrations and much more.

DO NOT START THE REGISTRATION PROCESS IN SISWEB

If you were an undergraduate at UC Davis, do not go to SISWEB/Schedule Builder to register for classes. The GSM has its own registration system. GSM students will access two different systems for registration and payment.

  1. RaPS (Registration and Processing System) for registration (add/drops)
  2. MyBill for payment

 

Below are the instructions for navigating the GSM registration process. Please contact your program manager directly with questions.

Important Tips for Using RaPS (Read before proceeding)

  • Registration and all GSM adds/drops/course changes are processed in RaPS (and are forwarded electronically to SISWEB). DO NOT access SISWEB directly for registration actions.
  • In RaPS Manage Schedule, required courses are pre-loaded to your schedule.  You must click Register to process the registration action in the system.  A course appearing on the schedule does not mean a student is enrolled.
  • MOBILE DEVICES: Students should not use mobile devices to process their RaPS registration or MyBill payments.
  • DROPPING CLASSES: Students cannot drop their last class. If you need to drop your last class, contact your Program Manager directly.
  • STUDENT DIRECTORY: Students will receive an automated prompt which allows them to update their directory one week prior to their registration group being open. Students must confirm the information in the directory before proceeding to registration. It is imperative that this information is up-to-date as it is used for course scheduling and planning student programming.

Registration and Processing System (RaPS) Actions

Registration Dates and Deadlines


AUGUST 8:  Reg 3 (0-17 completed units) Opens

Registration in RaPS transmits to the campus system on an hourly basis during these times:

  • Monday – Friday, 6:00 a.m. – 11:59 p.m.
  • Saturday – Sunday, 10:00 a.m. – 6:00 p.m.

Any registration submitted outside of these times are date/time stamped and submitted as soon as the campus system re-opens.


AUGUST 15, AT 11:59 p.m.: Initial Registration Closes

Students not enrolling by the initial registration deadline are subject to a $125 (up to $250) registration penalty fee.


AUGUST 16, by 12:00 p.m.: Unit totals increase to 16 units

Unit totals are limited to 12 units through the initial registration deadline.


AUGUST 16: Cross Registration Requests Confirmed

Students select cross registration courses at the same time they select courses at their home campus. Processing cross registration enrollment begins after initial registration closes and confirmation of enrollment emailed to student by the date above.  See detailed Cross Registration Instructions in the Cross Registration section below.


AUGUST 22: Student Bills Available on MyBill

August 30: Independent or Group Study Forms Due

See detailed instructions in the Independent/Group Study section below.


SEPTEMBER 10: SHIP Waiver Deadline

As a UC Davis Student you are required to have health insurance and will be automatically enrolled in the UCD Student Health Insurance Plan (SHIP). The cost of SHIP coverage is approximately $1650 per quarter. If you have your own health insurance for the 2017-2018 academic year, you may waive out of SHIP. For UC SHIP Waiver Application Deadlines and more information, see here.


SEPTEMBER 15: Student Fee Payment Deadline

Students who miss the payment deadline are subject to a $125 (up to $250) registration penalty fee. Students with an outstanding balance the first week of the quarter will be dropped from courses.

Students are responsible for managing their university account and meeting the payment deadline to avoid being assessed the registration penalty fee.  Students can access their bill and pay through MyBill.

Students adding courses after the Student Fee Payment Deadline:  Any additional units added after the Fee Payment Deadline result in additional charges on a student bill.  Students are expected to pay this balance immediately.  Any student with a balance due at the start of the quarter risks being dropped from all courses.  If a student is dropped from a fully enrolled class with a wait list for non-payment, they lose their place in the course.

Financial Aid Funding for course fees: Financial aid funds will be reflected in MyBill prior to fees being due (see this link for actual date). If financial aid does not disburse as anticipated and the payment deadline is not met, the student will be assessed the $125 (up to $250) registration penalty fee.  If you have specific questions about your financial aid, please contact Pauline Moreno in Graduate Financial Aid at 530-752-7606.

Deferred Payment Plan: Only students who have enrolled in the Deferred Payment Plan (DPP) through MyBill may pay on the 15th of each month in installments.  All other students are expected to pay in full by the Fee Payment Deadline or immediately upon enrolling in additional courses after the Fee Payment Deadline.

Letter of Credit (Employer Sponsorship): If your employer pays your course fees directly to UC Davis, we can accept a Letter of Credit (LOC) as interim credit for your course fees. More info on setting up a sponsorship account on the Student Accounting website.


SEPTEMBER 15-18: Registration Freeze

No registration actions (add/drop) are processed during the freeze. The registration freeze goes into effect on the Student Fee Payment  deadline (see above) allowing payments to be properly applied to the student account balance.


SEPTEMBER 18, 6 a.m.: RaPS Opens for Course Changes

SEPTEMBER 27: Instruction Begins (Weekend Courses)

OCTOBER 7: Final Add/Drop Deadline

Any registration request made after the final add/drop deadline is an exception, regardless of when the first course meeting is. If the exception is approved, you are assessed the $125 (up to $250) registration penalty fee.

NOTE: Due to the design of the courses, some instructors will not allow students to add after the first class meeting. Please contact the instructor for permission prior to adding the course.


DECEMBER 9-14: Finals

You are expected to attend courses through the end of finals, including all final exams at their posted times.


DECEMBER 28: Grades Available

Course graduation requirements are available in RaPS, select the Course Advisor tab.

Registration Process

Registration in RaPS transmits to the campus system on an hourly basis (see day/time information above). Any registration requests submitted outside these times are date/time stamped and submitted as soon as the campus system re-opens.

Students are enrolled in courses based on the date/time stamp of their registration (when student clicks the Register button in RaPS). Within 24 hours of registration, students receive an automated enrollment confirmation email.  If a confirmation email is not received within 24 hours, return to RaPS, Manage Schedule and check your status in the Enrollment Status column. Click on the word in that column for additional information on your current status.

As reminder, all GSM registration activity (add/drop) must be done directly in RaPS, not SISWEB.  By entering registration changes directly into SISWEB, students will automatically trigger a registration freeze on their account. Be advised that it may take up to 72 hours to resolve the conflict created by this freeze in both systems.

1. Login

Use your UC Davis Login ID and Kerberos passphrase.

2. Student Directory

Before you can enter the registration system, you are asked to update your Student Directory information. Do not use a mobile device when accessing RaPS as it is not mobile-optimized.

If you experience difficulty in continuing to the next registration step (the directory prompt reappears), log out of RaPS and clear your browser history. Login to RaPS again and proceed to Manage Schedule.

3. Manage Schedule

Required courses are pre-loaded in Manage Schedule. Click Register for Courses. (If Register for Courses is not clicked, registration does not process and you are not enrolled.)

Required Course for Fall 2019 Entering Students
203A      Data Analysis for Managers
202A      Markets and the Firm

“Fast Track” Option
268 Articulation and Critical Thinking
Students interested in enrolling in 268 Articulation and Critical can enroll starting August 16 by noon. Please note, we cannot guarantee section availability.

4. Core Course Waivers

All MBA students are required to complete core courses during their matriculation at the GSM. Under specific guidelines, you can waive (or test out) these courses. If you waive/test out of a course, you would replace those units with an elective course. The GSM registrar can provide appropriate elective course options as not all electives are open to first-year, first-quarter students. If you waive out of a core course, you may drop it in September.

4. UC Davis MyBill Student Bill Overview

AUGUST 22: Student Bills available in MyBill
SEPTEMBER 15: Student Fee Payment Deadline

UC Davis assesses fees generally one month prior to the term’s payment deadline and then on a nightly basis. Fees are not assessed immediately upon enrollment.

After enrolling in courses and fees have been assessed, students can view their outstanding account balance using MyBill. MyBill account balances and activity are updated in real-time throughout the day and any payments from the Cashier’s Office are posted to the student account at 6 p.m. nightly.

Please note that the MyBill statement is a monthly statement; it is only updated on the 22nd day of each month. Students must be enrolled in courses by the GSM Initial Registration deadline to have a MyBill statement generated BEFORE the Student Fee Payment Deadline. UC Davis does not issue payment reminders.

This bill is a statement of funds owed to the university, not your student account, which will include financial aid disbursements.

Refunds are processed by the Student Accounting Office. Questions should be directed to Student Accounting.

Adding/Dropping

Adding a Course

In RaPS, add an additional course in Manage Schedule and proceed to Add to My Schedule, then Register.

Dropping a Course

In RaPS, remove the course from Manage Schedule by clicking the red X. Within 24 hours of submitting the drop, students receive an automated confirmation email. As with registration, this drop is not instantaneous. If a confirmation email is not received, return to RaPS, Manage Schedule and check your status in the Enrollment Status column. Click on the link in that column to define your current enrollment status. The drop date is available in the Registration Dates and Deadlines section. It is your responsibility to be aware of these deadlines.

Adding/Dropping AFTER the Add/Drop Deadline

RaPS does not process an add/drop requests after the add/drop deadline has past. Any class change request after the deadline needs to be sent directly to the GSM Registrar. Any request following the add/drop deadline is considered an exception and will have to be reviewed. The $125 (up to $250) registration penalty fee applies to all requests made after the add/drop deadline.

Registration Groups

Registration groups are designated to allow students with higher unit totals (and closer to completing their degree) to enroll in courses first. Additional registration groups will follow in descending order of unit totals. All students are notified by email before registration starts the date they are opened for registration. All registration group dates are listed in the registration instructions of each program, respectively.

Group Definitions – Part Time (Sacramento and Bay Area)

Reg1 Students who have completed 42 units or more
Reg2 Students who have completed 17 –  41 units
Reg3 Students who have completed 0 – 17 units

Note: Currently enrolled units are not counted as “completed” units.

If a student in Reg1 fails to register before Reg2 starts registration, they do not receive any “priority” status. All enrollments are based on the date stamp of registration in RaPS.

As always, if a student requires a particular class or section, we encourage you to register on the first day your registration group is open for the best chance at getting their choice.  Be aware this strategy does not work in every instance based on demand.

Registration Penalty Fee

A registration penalty fee of $125 (up to $250) applies if:

  • you have not met the Initial Registration deadline.
  • you have not met the Student Fee Payment deadline.
  • you add courses after the Fee Payment deadline and do not pay immediately.
  • you request to add and/or drop a course after the final add/drop deadline (regardless of the date the class starts or ends).

The registration penalty fee can be waived if medical documentation (including dates) is submitted indicating a student’s inability to meet the deadline(s).

Additional Resources

GSM Academic Calendar (including Holidays)

The current calendar is available in RaPS. Go to RaPS, login & select Academic Calendar tab

Courses, Concentrations and Curriculum Structure

Courses
Curriculum Structure, including Fast Track option Concentrations

Grades

Refunds, SISWEB, Canvas