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Registration Instructions for Bay Area MBA Students
Winter 2020

On this page, you will find information regarding registration, cross registration, important dates and deadlines, core course details, grades, independent study courses, curriculum concentrations and much more.


The GSM has its own registration system. GSM students do not use SISWEB/Schedule Builder to register for classes. You will access two different systems for registration and payment.

  1. RaPS (Registration and Processing System) for registration (add/drops)
  2. MyBill for payment


Below are the instructions for registering for GSM courses. Please contact your program manager directly with questions.

Important Tips for Using RaPS (Read before proceeding)

  • Registration and all GSM adds/drops/course changes are processed in RaPS (and are forwarded electronically to campus systems).
  • In RaPS Manage Schedule, required courses are pre-loaded to your schedule.  You must click Register to process the registration action in the system.  A course appearing on the schedule does not mean a student is enrolled.
  • Mobile Devices: Students should not use mobile devices to process their RaPS registration or MyBill payments.
  • Dropping Classes: Students cannot drop their last class. If you need to drop your last class, contact your Program Manager directly.
  • Student Directory: Students will receive an automated prompt which allows them to update their directory one week prior to their registration group being open. Students must confirm the information in the directory before proceeding to registration.

Registration and Processing System (RaPS) Actions

Registration Dates and Deadlines

Registration Groups:
NOVEMBER 5: Reg1 (42+ units) Opens
NOVEMBER 8: Reg2 (18-41 completed units) Opens
NOVEMBER 13: Reg3 (0-17 units) Opens

Registration in RaPS transmits to the campus system on an hourly basis during these times:

  • Monday – Friday, 6:00 a.m. – 11:59 p.m.
  • Saturday – Sunday, 10:00 a.m. – 6:00 p.m.

Any registration submitted outside of these times are date/time stamped and submitted as soon as the campus system re-opens.

NOVEMBER 20, AT 11:59 p.m.: Initial Registration Closes

Students must enroll by the initial deadline to ensure the receipt of their quarterly billing statement. Schedule adjustments (add/drops) can be made through the add/drop deadline.

If you do not plan to enroll this quarter, you must submit your petition for the Planned Educational Leave Program by this deadline.

NOVEMBER 21, by 12:00 p.m.: Unit totals increase to 16 units

Unit totals are limited to 12 units through the initial registration deadline.

NOVEMBER 21: Cross Registration Requests Confirmed

Students select cross registration courses at the same time they select courses at their home campus. Processing cross registration enrollment begins after initial registration closes and confirmation of enrollment emailed to student by the date above.  See detailed Cross Registration Instructions in the Cross Registration section below.

NOVEMBER 22: Student Bills Available on MyBill
DECEMBER 5: Independent Study Final Deadline for Completed and Approved Course Proposal

See detailed instructions in the Independent/Group Study section below.

DECEMBER 10: SHIP Waiver Deadline

If you have your own health insurance and did not submit a SHIP waiver prior to Fall Quarter 2019, you may do so by December 10. You may submit a SHIP waiver by this date. More information here.

DECEMBER 15: Student Fee Payment Deadline

Students can access their bill and pay through MyBill.

Students who miss the payment deadline are subject to a registration hold for future quarters.

Students adding courses after the Student Fee Payment Deadline:  Any additional units added after the Fee Payment Deadline result in additional charges on a student bill.  Students are expected to pay this balance immediately.  Any student with a balance due at the start of the quarter is also subject to a registration hold.

Financial Aid Funding for course fees: Financial aid funds will be reflected in MyBill prior to fees being due (see this link for actual date). If financial aid does not disburse as anticipated or you have specific questions about your financial aid, please contact Pauline Moreno in Graduate Financial Aid at 530-752-7606 or by email.

Deferred Payment Plan: Only students who have enrolled in the Deferred Payment Plan (DPP) through MyBill may pay on the 15th of each month in installments.  All other students are expected to pay in full by the Fee Payment Deadline or immediately upon enrolling in additional courses after the Fee Payment Deadline.

Letter of Credit (Employer Sponsorship): If your employer will be paying your course fees directly to UC Davis, the Student Accounting Office can set up a sponsor authorization, which allows UC Davis to apply a temporary credit to your account. More info here or contact the Student Accounting Office at 530-752-3646.

DECEMBER 15 – 18: Registration Freeze

No registration actions (add/drop) are processed during the freeze. The registration freeze goes into effect on the Student Fee Payment deadline (see above) allowing payments to be properly applied to the student account balance.

DECEMBER 18, 6 a.m.: RaPS Opens for Course Changes
JANUARY 3: Instruction Begins
JANUARY 13: Final Add/Drop Deadline

Any registration request made after the final add/drop deadline is an exception, regardless of when the first course meeting is. If the exception is approved, you are assessed the $125 (up to $250) registration penalty fee.

NOTE: Due to the design of the courses, some instructors will not allow students to add after the first class meeting. Please contact the instructor for permission prior to adding the course.

MARCH 13 – 14: Finals

You are expected to attend courses through the end of finals, including all final exams at their posted times.

APRIL 5: Grades Available

Course graduation requirements are available in RaPS, select the Course Advisor tab.

Registration Process

Students are enrolled in courses based on the date/time stamp of their registration (when student clicks the Register button in RaPS). Within 24 hours of registration, students receive an automated enrollment confirmation email.  If a confirmation email is not received within 24 hours, return to RaPS, Manage Schedule and check your status in the Enrollment Status column. Click on the word in that column for additional information on your current status.

As reminder, all GSM registration activity (add/drop) must be done directly in RaPS, not SISWEB/Schedule Builder.  By entering registration changes directly into SISWEB/Schedule Builder, students will automatically trigger a registration freeze on their account. Be advised that it may take up to 72 hours to resolve the conflict created by this freeze in both systems.

1. Login

Use your UC Davis Login ID and Kerberos passphrase.

2. Student Directory

Before you can enter the registration system, you are asked to update your Student Directory information. Do not use a mobile device when accessing RaPS as it is not mobile-optimized.

If you experience difficulty in continuing to the next registration step (the directory prompt reappears), log out of RaPS and clear your browser history. Login to RaPS again and proceed to Manage Schedule.

3. Manage Schedule

Required courses are pre-loaded in Manage Schedule. Click Register for Courses. (If Register for Courses is not clicked, registration does not process and you are not enrolled.)

Required Course Fall 2017 Entering Students*
*Or eligible students who have completed the 9 basic core courses and capstone survey.

440 Integrated Management Project (IMP) or 240 Integrated Management Stimulation (IMS)

  • 440 or 240 will be pre-loaded in Manage Schedule based on your capstone course selection (from survey).
  • Students will be moved to the appropriate section after teams/projects have been assigned.
  • Teams/projects will be assigned by mid-December.
  • All IMP Team Leads will be enrolled in 440C by the GSM Registrar.

Required Course for Fall 2018 Entering Students
201B Organizational Strategy and Structure

Required Courses for Fall 2019 Entering Students
200A Financial Accounting
204 Marketing Management

Acceleration Options
Fall 2019 Entering Students
Students interested in enrolling in 201B Organizational Strategy and Structure can enroll starting Nov 21. More info on acceleration here.  


Adding a Course

In RaPS, add an additional course in Manage Schedule and proceed to Add to My Schedule, then Register.

Dropping a Course

In RaPS, remove the course from Manage Schedule by clicking the red X. Within 24 hours of submitting the drop, students receive an automated confirmation email. Please note that students cannot drop their last class. This request needs to be sent directly to the GSM Registrar with explanation.

Adding/Dropping AFTER the Add/Drop Deadline

RaPS does not process an add/drop requests after the add/drop deadline has past. Any class change request after the deadline needs to be sent directly to the GSM Registrar. Late adds/drops are considered an exception and will have to be reviewed. The $125 (up to $250) registration penalty fee applies to all requests made after the add/drop deadline.

MyBill Student Bill Overview

NOVEMBER 22: Student Bills available in MyBill
DECEMBER 15: Student Fee Payment Deadline

UC Davis assess fees generally one month prior to the term’s payment deadline and then occur on a nightly basis. Fees are not assessed immediately upon enrollment.

After enrolling in courses and fees have been assessed, students can view their  account balance using MyBill. MyBill account balances and activity are updated in real-time throughout the day. For the most accurate information, always refer to your MyBill account activity.

Please note that the MyBill statement is a static, monthly statement; it is only issued on the 22nd day of each month. If you enroll after the initial registration deadline, fees will not show up on your MyBill statement, however, you are still responsible for meeting the GSM’s payment deadline. UC Davis does not issue payment reminders.

Refunds are processed by the Student Accounting Office.  Questions should be directed to Student Accounting at 530-752-3646.

Registration Penalties and Holds

A registration penalty fee of $125 applies if you request to drop a course after the final add/drop deadline (regardless of the date the class starts or ends.)

A registration hold will be placed if:

  • you have not met the Student Fee Payment deadline.
  • you add courses after the final add/drop deadline and do not pay your student fees immediately.

The registration penalty fee can be waived if medical documentation (including dates) is submitted indicating a student’s inability to meet the deadline(s).

Registration Groups

Registration groups are designated to allow students with higher unit totals (and closer to completing their degree) to enroll in courses first. Additional registration groups will follow in descending order of unit totals. All students are notified by email before registration starts the date they are opened for registration. All registration group dates are listed in the registration instructions of each program, respectively.

Group Definitions – Part Time (Sacramento and Bay Area)

Reg1 Students who have completed 42 units or more
Reg2 Students who have completed 17 –  41 units
Reg3 Students who have completed 0 – 17 units

Note: Currently enrolled units are not counted as “completed” units.

If a student in Reg1 fails to register before Reg2 starts registration, they do not receive any “priority” status. All enrollments are based on the date stamp of registration in RaPS.

As always, if a student requires a particular class or section, we encourage you to register on the first day your registration group is open for the best chance at getting their choice.  Be aware this strategy does not work in every instance based on demand.

Enrollment Adjustments, Including Waitlists

Wait Lists

When a class is fully enrolled, RaPS immediately starts a wait list.

A student will be automatically enrolled in the course  if (when) space becomes available.   Your place on the wait list is based on the date/time stamp of your registration. If a place in the class is not available as of the first class meeting, you can drop the course. The wait list ends officially on the last day to add/drop for the quarter (regardless of when the first class meeting is).

Class Attendance if Wait Listed

A wait listed student may attend the first class meeting and inform the instructor of their wait listed status.  If there is a seat in the classroom, it would be at the instructor’s discretion to allow the student to remain for the first class meeting.  A wait listed student should not take a seat from a fully enrolled student if seating is limited.

The instructor cannot change your place on the wait list.

Once initial registration closes, course enrollments and waitlists are reviewed by the GSM administration. That review is guided by set GSM course enrollment guidelines.

For elective courses, the maximum enrollments are based on the number of seats in the assigned classroom or a maximum of 60, whichever is lower of the two. Faculty members may also set a lower enrollment cap for their class based on pedagogical reasons. After initial registration closes, any adjustments that can be made (e.g. changing room assignments) will be done in an effort to move as many students into their preferred courses as possible.

Non-GSM Units: Adding Units to RaPS Schedule and the Registration Process

For information on counting non-GSM units towards degree requirements, see section 7.6 of the GSM Academic Policies and Procedures. To add a non-GSM course, follow these steps:

  1. In RaPS, Manage Schedule , click on the button at the bottom of the page Add Non-GSM Course. This is NOT a list of non-GSM courses available to MBA students, but only a place holder in RaPS to process the outside enrollment accurately. Enter the number of units for the non-GSM course into RaPS and proceed with finalizing registration.
  2. After 24 hours, your total unit count for the quarter will be reflected in SISWEB/Schedule Builder. Login to Schedule Builder and use the CRN for the non-GSM course and enroll yourself in the that system. NOTE: If you attempt to enroll in Schedule Builder prior to adding the non-GSM course to RaPS, you will receive the following error message: Maximum Units Exceeded and you will be prevented from adding the non-GSM course.
  3. Non-GSM units (or courses taken outside the GSM at UC Davis) do not appear in the RaPS Student Advisor tab that lists your coursework. The information in RaPS is limited to GSM course offerings/units/grades only. If you have taken a non-GSM course, you will need to review information on units/grades in SISWEB.

Student Directory

A review/update is required each quarter prior to registration. If you have updated the Directory for the quarter and the system asks that you update it again rather than allowing to enter RaPS, delete your browser history and login to RaPS again. This allows you to proceed with registration.

Cross Registration

Cross Registration Overview 

Students may select cross registration courses during the initial registration period.

 In RaPS, select courses in Manage Schedule and Register for Courses. Cross registration does not process until after the initial registration period closes.

Cross Registration Dates and Deadlines

  • NOVEMBER 20 Initial registration closes
  • NOVEMBER 21 Cross registration processes
NOTE: Home location students receive priority and when initial registration closes, there must be a space available in the course.

 Cross Registration Policies and Procedures

See GSM Policies and Procedures, Section 2.6.E:  All students can take up to a total of 15 units of cross registration course during their matriculation at the GSM. Not all courses are taught in all locations and students are advised to make cross registration requests judiciously with this in mind.

Administrative Process

Cross Registration is processed through RaPS after the close of initial registration. As with all registration, cross registration enrollments are prioritized based on the date/time stamp of a student’s registration.

After initial registration closes, cross registration processing begins. Within 24 hours, once it has been verified that space is available in the course, you will receive an automated enrollment confirmation email.

What to Expect After You Are Enrolled

Full-Time MBA Program Course Information

Parking is your responsibility. Meals are not provided in Davis.

Directions to UC Davis Gallagher Hall

Information returned from the instructor will be available at the Project and Instructional Resources Office GH-2209.  Students only have mail boxes at their home program.

Sacramento MBA Program Course Information

Meals, refreshments and parking are provided at no additional cost.

Directions (including parking information) to the UC Davis-Sacramento Education Building

Key card information for the UC Davis-Sacramento Education Building

The Education Building requires your access/card badge for entry to the building and to the GSM Office after hours.  These keycards function as your ID Badge that is required because the building is part of a medical campus. Once your cross registration enrollment is confirmed, the GSM administration will take care of having a security badge created for you. You will be contacted by Dedan Sims, Instructional & Operations Manager, when your card is ready and when you can pick it up.  Please be aware that this process can take up to 2 weeks.

Information returned from the instructor will be available at the GSM front desk in the Sacramento Education Building. Students only have a mailbox at their home campus.

Additional Resources

GSM Academic Calendar (including Holidays)

The current calendar is available in RaPS. Go to RaPS, login & select Academic Calendar tab

Courses, Numbering and Concentrations


Curriculum Structure, including Fast Track option


Independent/Group Study

INDEPENDENT or GROUP STUDY (298, 299, 498, 499 Courses)
Complete the Independent Study Form, have the sponsoring faculty member and the GSM Graduate Advisor sign it and submit it at least three weeks prior to the start of the quarter. We must request a CRN from the Office of the University Registrar which will take several days to receive.

Group study students need to submit all forms as one packet complete with all signatures for the entire group. Do not submit forms individually for a group study project. Reference the Registration Instructions for the deadline.

These course titles appear as “Directed Independent Study” or “Directed Group Study.”

Independent/Group Study, Enrollment and Grade Info

  • Independent/Group Study
  • Enrollment
    • Not Enrolling this Quarter – Filing Non-Registration Forms
    • Enrolling in Fewer than 6 Units – What you need to know
  • Grades
    • Availability
    • Grade and Registration Letter for Reimbursement
    • Grade Change and Incomplete Change Timeline

Refunds, SISWEB, Canvas, Tax Information