Terms and Conditions

Links on this site's pages to commercial Web sites do not represent endorsement by the University of California or its affiliates.

Privacy Information

Policy

UC Davis is committed to protecting personal privacy and the personal information collected via its departmental and official Web pages. This statement provides general information about how the personal information provided to us may be processed and describes users with privacy rights.

Privacy Notice Regarding Online Donations

The 1977 California Information Practices Act requires UC Davis to provide the following information to individuals asked to supply information about themselves:

UC Davis is requesting this information to maintain accurate donor files in the Office of University Relations. Furnishing the information is strictly voluntary and it will be maintained confidentially. The information may be used by other university departments in the regular course of business but will not be disseminated to others except if required by law. You have the right to review your own data file. Inquiries should be forwarded to the Advancement Services, University of California, Davis, One Shields Avenue, Davis, CA 95616.

The UC Davis Foundation

The UC Davis Foundation is a not-for-profit 501(c)(3) public benefit corporation organized for the purpose of encouraging voluntary private support for the benefit of UC Davis, and is recognized under federal and state tax laws as a qualified donee for tax-deductible charitable contributions. Responsibility for governance of the Foundation, including investments, is vested in its Board of Trustees, which is composed of community leaders and senior campus administrators.

Donor's Consent

The University is grateful for the support it receives from alumni and friends. One of the ways our thanks is expressed is through listing the names of donors in various publications. Should you wish that your name not appear as a donor, please notify us if you have not already done so.

STIP/Gift Fee Policy

It is the policy of the University of California, Davis to utilize a portion of gifts and/or the short-term investment income on current gifts and grants to support the cost of raising and administering funds.

Information Collected

UC Davis Web pages may request personal information from you, such as name, address, email address, telephone number(s), and/or educational, research, or service interests. Such personal information may be requested for research, public service or teaching programs, or for administrative purposes. Additional personal information, such as credit card account information, may be requested for purchases, enrollment, or donation/philanthropic purposes.

We may also obtain information about you from other sources (e.g., content you post to our pages) and combine that information with the information collected directly from you.

UC Davis identifies your Internet Protocol (IP) address when you visit departmental and official Web sites. UC Davis may also collect Web site usage statistics by IP address and maintain logs for identifying campus account use.

Use of information

UC Davis uses Web-site-collected personal information for the purpose of future communication back to you. Examples of this use include University-affiliated hosting organizations that need to keep Web enrollees informed of campus programs, symposia, and/or special events. 

By providing your email address, phone number, or other points of contact through the Website, you agree that UC Davis may communicate with you electronically or over the phone about programs offered through UC Davis. You agree to receive communications from or on behalf of UC Davis at any email address, phone number, or other point of contact you provide through the Website.

UC Davis may use anonymous-browser history for reporting aggregate web traffic information and to analyze usage to improve the user experience. This information is generally used to improve Web presentation and utilization. UC Davis also may use IP addresses for troubleshooting purposes. Some UC Davis Web pages may use “cookies.” Cookies are used for delivering Web content specific to users’ interests and to keep track of online purchasing transactions. Sensitive personal information is not stored within cookies. Users can adjust their browser settings to not accept or to clear cookies.

Health information collected by any of the UC Davis entities covered by HIPAA will be handled in accordance with the privacy and security requirements therein.

Social security numbers may be collected only in accordance with UC Davis Policy and Procedure Manual Section 320-22.

Distribution of information

Access to electronically collected personal information and IP addresses will be in accordance with existing University policy governing disclosure of personal information including UC Davis Policy and Procedure Manual Sections 320-20, 320-21, and 320-35. UC Davis will not sell personal information to third-party organizations such as telemarketers or direct mailers, although information may be shared internally with UC Davis departments.

There are times when personal information may be shared with third parties in order to support UC Davis’s public service, education, or research missions; or with public, regulatory, or governmental authorities that regulate or have jurisdiction over UC. If personal information is shared with a third party, UC Davis recommends that the third party use appropriate measures to protect the confidentiality and security of your personal information.

Retention and Deletion of Personal Information

UC Davis will retain your personal information only for the amount of time necessary, for the service or use for which the information was collected, unless there is a legal requirement for us to retain it for a longer period.

International Transfer of Data

If you are located in the EEA, personal information you provide is transferred to the United States, which does not protect personal data in the same way it is protected in the EEA. Depending on the service or use for which the information was collected, your personal information may also be transferred to other countries outside of the EEA and communicated by those services. UC Davis utilizes appropriate physical, administrative, and technical safeguards to protect personal information.

Individual Choice

Individuals have the option to decline any online enrollment and may submit requests to use other enrollment methods by e-mail or U.S. mail addressed to the UC Davis organization seeking the personal information.

Users may review, modify, or delete their previously provided personal information by contacting the campus organization to which they provided the personal information. If you choose not to participate in these activities, your choice will in no way affect your ability to access the general information on this Website.

Campus Commitment to Data Security

Operators of Web servers and Web server software must comply with the UC BFB-IS-3: Electronic Information Security Policy and Sections 310-21 and 310-22, as well as other associated polices, and take reasonable steps to protect the security, integrity and privacy of information submitted via UC Davis Web pages. UC Davis encourages producers of its Web pages, when seeking personal information, to use the industry-standard security protocol known as Secured Sockets Layer (SSL). We strongly recommend the use of a modern Web browser and keep their devices updated and patched.

While using a UC Davis Web page, you may encounter hypertext links to the Web pages of organizations not directly affiliated with UC Davis. UC Davis does not control the content or information practices of external organizations. We recommend you review the privacy statements of these organizations.

Individual Privacy Rights and Public Disclosure of Information

In the state of California, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by state government. At the same time, there are exceptions to the public's right to access public records. These exceptions serve various needs including maintaining the privacy of individuals. Both state and federal laws provide such exceptions to public access rights.

UC Davis respects both the right of public access to information and the right of privacy of individuals. All information collected at this site becomes a public record that may be subject to inspection and copying by the public unless an exemption in law exists. If any type of personal information is requested on the Website or volunteered by the user, State law, including the Information Practices Act of 1977 and the California Public Records Act, and federal law, including the Privacy Act of 1974 and the Family Educational Rights and Privacy Act of 1974, may protect it from disclosure to third parties.

In the event of a conflict between this privacy expectation and the Public Records Act, the Information Practices Act, or other law governing the disclosure of records, the Public Records Act, the Information Practices Act, or other applicable law will control. In addition, information may be produced in response to a subpoena or court order.

As required by the General Data Protection Regulation (GDPR) and applicable EU Member State and EEA State law, if you are located in the EEA, you have the right to:

  • Access your personal data.
  • Information relating to recipients of your personal data, the purpose of processing, the duration for which it will be stored, and the source of personal data that was not provided by you.
  • Correct inaccurate or incomplete personal data about yourself, taking into account the purposes of the processing, and have incomplete personal data supplemented or completed.
  • Move your personal information to another controller. UC Davis will facilitate the lawful transfer of your data to the extent possible.
  • Have your personal information erased, in certain circumstances.
  • Restrict the processing of your personal information, in certain circumstances.
  • Object to the processing of your personal information, in certain circumstances.
  • Withdraw consent to the processing of your personal information when the lawful basis for processing is based on your consent. Withdrawal of consent does not affect the lawful processing of data processed before the withdrawal.
  • Know whether your personal data is being used for automated decision-making, including profiling, and request human intervention.
  • Lodge a complaint with the supervisory authority.

UC Davis may be obligated to retain your personal information when necessary to perform the obligations of a contract with you; when necessary for the legitimate interests of UC Davis; or as required by U.S. federal or state law.

Contact Us

For further information regarding this privacy expectation, contact:

UC Davis Privacy Officer
Office of Compliance and Policy
University of California, Davis
One Shields Avenue
Davis, CA 95616
privacy@ucdavis.edu

UC Davis Information Technology Security Guidelines Coordinator
Office of Information and Educational Technology
University of California, Davis
One Shields Avenue
Davis, CA 95616
security@ucdavis.edu