Registration Instructions for Sacramento MBA

Fall 2021


The GSM has its own registration system. GSM students do not use SISWEB/Schedule Builder to register for classes. You will access two different systems for registration and payment.

  1. RaPS (Registration and Processing System) for registration (add/drops)
  2. MyBill for payment

On this page, you will find information regarding registration, cross-registration, important dates and deadlines, core course details, grades, independent study courses, curriculum concentrations and more.

Below are the instructions for navigating the GSM registration process. Please contact your program manager directly with questions.

Important Tips for Using RaPS (Read before proceeding)

  • Registration and all GSM adds/drops/course changes are processed in RaPS (and are forwarded electronically to SISWEB). DO NOT access SISWEB directly for registration actions.
  • In RaPS Manage Schedule, required courses are pre-loaded to your schedule. You must click Register to process the registration action in the system. A course appearing on the schedule does not mean a student is enrolled.
  • MOBILE DEVICES: Students should not use mobile devices to process their RaPS registration or MyBill payments.
  • DROPPING CLASSES: Students cannot drop their last class. If you need to drop your last class, contact your Program Manager directly.
  • STUDENT DIRECTORY: Students will receive an automated prompt which allows them to update their directory one week prior to their registration group being open. Students must confirm the information in the directory before proceeding to registration. It is imperative that this information is up-to-date as it is used for course scheduling and planning student programming.

Registration and Processing System (RaPS) Actions

Registration Dates and Deadlines

Registration Groups:

August 11: Reg 1 (41+ units) opens

August 13: Reg 2 (17-40 completed units) opens

August 17:  Reg 3 (0-16 completed units) opens

Registration in RaPS transmits to the campus system on an hourly basis during these times:

  • Monday – Friday, 6:00 a.m. to 7:59 p.m.

Any registration submitted outside of these times are date/time stamped and submitted as soon as the campus system re-opens.

August 19 at 11:59 p.m.: Initial registration closes

Students must enroll by the initial deadline to ensure the receipt of their quarterly billing statement. Schedule adjustments (add/drops) can be made through the add/drop deadline.

If you do not plan to enroll this quarter, you must submit your petition for the Planned Educational Leave Program by this deadline. For more information, contact your Program Manager or the GSM Registrar, Lisa Sanchas.

August 20 by 12:00 p.m.: Unit totals increase to 16 units

Unit totals are limited to 16 units through the initial registration deadline.

August 20: Cross-registration requests for Bay Area Part-Time MBA and Full-Time MBA confirmed

Students select cross-registration courses at the same time they select courses at their home campus. Processing cross-registration enrollment begins after initial registration closes and confirmation of enrollment emailed to the student by the date above. See detailed Cross Registration Instructions in the Cross Registration section.

August 22: Student Bills Available on MyBill

August 30: Cross-registration requests for Online MBA courses confirmed

Students select cross-registration courses at the same time they select courses at their home campus. Processing cross-registration enrollment begins after initial registration closes and confirmation of enrollment emailed to the student by the date above.  See detailed Cross Registration Instructions in the Cross Registration section.

September 3: Independent or Group Study Forms Due

Detailed instructions in the Independent/Group Study section below or reference the quarterly email from the Graduate Advisor.

September 15: Student fee payment deadline

Students can access their bill and pay through MyBill.

Students who miss the payment deadline are subject to a registration hold for future quarters.

Students adding courses after the Student Fee Payment Deadline: Any additional units added after the Fee Payment Deadline may result in additional charges on a student bill.  Students are expected to pay this balance immediately.  Any student with a balance due at the start of the quarter is also subject to a registration hold.

Financial Aid Funding for course fees: Financial aid funds will be reflected in MyBill prior to fees being due (see this link for actual date). If financial aid does not disburse as anticipated or you have specific questions about your financial aid, please contact Financial Aid by emailing

Deferred Payment Plan: Only students who have enrolled in the Deferred Payment Plan (DPP) through MyBill may pay on the 15th of each month in installments.  All other students are expected to pay in full by the Fee Payment Deadline or immediately upon enrolling in additional courses after the Fee Payment Deadline.

Employer Sponsorship: If your employer will be paying your course fees directly to UC Davis, the Student Accounting Office can set up a sponsor authorization, which allows UC Davis to apply a temporary credit to your account. More info here or contact the Student Accounting Office at 530-752-3646.

September 22: Instruction begins

October 4: Final add/drop deadline

Any registration request made after the final add/drop deadline is an exception, regardless of when the first course meeting is. 

NOTE: Due to the design of the courses, some instructors will not allow students to add after the first class meeting. Please contact the instructor for permission prior to adding the course.

October 5, 6 a.m.: RAPS closes for the quarter

December 10-11: Finals

You are expected to attend courses through the end of finals, including all final exams at their posted times.

December 24: Grades available

Course graduation requirements are available in RaPS, select the Course Advisor tab.

Registration Process

Students are enrolled in courses based on the date/time stamp of their registration (when the student clicks the Register button in RaPS). Within 24 hours of registration, students receive an automated enrollment confirmation email.  If a confirmation email is not received within 24 hours, return to RaPS, Manage Schedule and check your status in the Enrollment Status column. Click on the word in that column for additional information on your current status.

As a reminder, all GSM registration activity (add/drop) must be done directly in RaPS, not SISWEB. By entering registration changes directly into SISWEB/Schedule Builder, students will automatically trigger a registration freeze on their account. Be advised that it may take up to 72 hours to resolve the conflict created by this freeze in both systems.

1. Login

Use your UC Davis Login ID and Kerberos passphrase.

2. Student Directory

Before you can enter the registration system, you are asked to update your Student Directory information. Do not use a mobile device when accessing RaPS as it is not mobile-optimized.

If you experience difficulty in continuing to the next registration step (the directory prompt reappears), log out of RaPS and clear your browser history. Login to RaPS again and proceed to Manage Schedule.

3. Manage Schedule

Some core courses are pre-loaded in Manage Schedule. Click Register for Courses. (If Register for Courses is not clicked, registration does not process and you are not enrolled.)

Required Courses for Fall 2021 Entering Students

  • MGP 401A: The Individual and Group Dynamics
  • MGP 403A: Data Analysis for Managers

Required Course Fall 2020 Entering Students

  • MGP 268: Articulation and Critical Thinking
    • Select from MGP 268-001 or MGP 268-002
4. UC Davis MyBill Student Bill Overview
August 22: Student bills available in MyBill

September 15: Student fee payment deadline

UC Davis assesses fees generally one month prior to the term’s payment deadline and then on a nightly basis. Fees are not assessed immediately upon enrollment.

After enrolling in courses and fees have been assessed, students can view their outstanding account balance using MyBill. MyBill account balances and activity are updated in real-time throughout the day and any payments from the Cashier’s Office are posted to the student account at 6 p.m. nightly.

Please note that the MyBill statement is a monthly statement; it is only updated on the 22nd day of each month. Students must be enrolled in courses by the GSM Initial Registration deadline to have a MyBill statement generated BEFORE the Student Fee Payment Deadline. UC Davis does not issue payment reminders.

This bill is a statement of funds owed to the university, not your student account, which will include financial aid disbursements.

Refunds are processed by the Student Accounting Office. Questions should be directed to Student Accounting.

You may also check the UC Davis Payment Information.


Adding a Course

In RaPS, add an additional course in Manage Schedule and proceed to Add to My Schedule, then Register.

Dropping a Course

In RaPS, remove the course from Manage Schedule by clicking the red X. Within 24 hours of submitting the drop, students receive an automated confirmation email. As with registration, this drop is not instantaneous. If a confirmation email is not received, return to RaPS, Manage Schedule and check your status in the Enrollment Status column. Click on the link in that column to define your current enrollment status. The drop date is available in the Registration Dates and Deadlines section. It is your responsibility to be aware of these deadlines.

Adding/Dropping AFTER the Add/Drop Deadline

RaPS does not process add/drop requests after the add/drop deadline has passed. Any class change request after the deadline needs to be sent directly to the GSM Registrar. Any request following the add/drop deadline is considered an exception and will have to be reviewed. 

Registration Groups

Registration groups are designated to allow students with higher unit totals (and closer to completing their degree) to enroll in courses first. Additional registration groups will follow in descending order of unit totals. All students are notified by email before registration starts the date they are opened for registration. All registration group dates are listed in the registration instructions of each program, respectively.

Group Definitions – Part-Time MBA (Sacramento and Bay Area)

Reg1 Students who have completed 41 units or more
Reg2 Students who have completed 17 –  40 units
Reg3 Students who have completed 0 – 16 units

Note: Currently enrolled units are not counted as “completed” units.

If a student in Reg1 fails to register before Reg2 starts registration, they do not receive any “priority” status. All enrollments are based on the date stamp of registration in RaPS.

As always, if a student requires a particular class or section, we encourage you to register on the first day your registration group is open for the best chance at getting their choice. Be aware this strategy does not work in every instance based on demand.

Enrollment Adjustments, Including Waitlists


When a class is fully enrolled, RaPS immediately starts a waitlist.

A student will be automatically enrolled in the course if (when) space becomes available. Your place on the waitlist is based on the date/time stamp of your registration. If a place in the class is not available as of the first class meeting, you can drop the course. The waitlist ends officially on the last day to add/drop for the quarter (regardless of when the first class meeting is).

Class Attendance if Wait Listed

A wait-listed student may attend the first class meeting and inform the instructor of their wait-listed status.  If there is a seat in the classroom, it would be at the instructor’s discretion to allow the student to remain for the first class meeting. A wait-listed student should not take a seat from a fully enrolled student if seating is limited.

The instructor cannot change your place on the waitlist.

Please note that no enrollment changes are made during the initial registration period. Once initial registration closes, course enrollments and waitlists are reviewed by the GSM Associate Dean, GSM Academic Operations Staff, and the GSM Registrar.

That review is guided by set GSM course enrollment guidelines. For elective courses, the maximum enrollments are based on the number of seats in the assigned classroom or a maximum of 60, whichever is lower of the two. Faculty members may also set a lower enrollment cap for their class based on pedagogical reasons. Within a week of initial registration closing, any adjustments that can be made (e.g. changing room assignments) will be done in an effort to move as many students into their preferred courses as possible. Enrollment adjustments are made once. No other adjustments are made after this review unless there is an unforeseen circumstance.

Because of a variety of factors, it is not always possible to accommodate all students on the waitlist. However, our goal is to provide the best educational experience for all students and every decision is made with this in mind.

NON-GSM UNITS: Adding units to RaPS schedule and the Registration Process

If a student intends to enroll in a non-GSM course, they are not listed in RaPS. To assure that RaPS and SISWEB synchronize, a student may select the non-GSM course listed in Manage Schedule for the purpose of updating the number of units needed to enroll in this non-GSM course. This is NOT a list of non-GSM courses available to MBA students, but a placeholder in RaPS for enrollment to process accurately. Enter the number of units for the non-GSM course and proceed with finalizing registration.

Non-GSM units (courses taken outside the GSM at UC Davis) do not appear in the RaPS Student Advisortab listing your coursework.  The information in RaPS is limited to GSM course offerings/units/grades only.  If you have taken a non-GSM course, you will need to review information on units/grades in SISWEB.

For information on counting non-GSM units towards degree requirements, see section 7.5 of the GSM Academic Policies and Procedures.

ADDITIONAL STEP REQUIRED: As with other RaPS registration, it may take up to 24 hours for your registration to process. You will not receive an automated enrollment confirmation from RaPS for a non-GSM course. After 24 hours, your total unit count for the quarter is reflected in SISWEB, login to SISWEB and use the CRN for the non-GSM course and enroll yourself. If you attempt to enroll in SISWEB prior to RaPS submitting your unit total to SISWEB, you will receive an error message: Maximum Units Exceeded, which will prevent you from adding the non-GSM course.

By-passing RaPS entirely and enrolling in SISWEB directly will prevent a student from enrolling in any MBA courses for the quarter. See Registration Process for additional information.

Student Directory

A review/update is required each quarter prior to registration. A few students have experienced difficulty with the Directory feature. If you have updated the Directory for the quarter and the system asks that you update it again rather than allowing you to enter RaPS, delete your browser history and login to RaPS again. This allows you to proceed with registration.

Cross Registration

Cross Registration Overview 

Students may select cross-registration courses during the initial registration period.

In RaPS, select courses in Manage Schedule and Register for Courses. Cross-registration does not process until after the initial registration period closes.

Cross Registration Dates and Deadlines

  • August 19: Initial registration closes
  • August 20: Cross-registration processes (to MGB, MGP courses)
  • August 30: Cross-registration processes (to MGV courses)

NOTE: Home location students receive priority and when initial registration closes, there must be a space available in the course.

Cross Registration Policies and Procedures

All students can take up to a total of 16 units of cross-registration course during their matriculation at the GSM. Not all courses are taught in all locations and students are advised to make cross registration requests judiciously with this in mind. You must have completed (or be in the process of completing) a minimum of five core courses before you can cross-register into another program.

Cross Registration Procedures

Cross-registration into ELECTIVE courses does not require approval. Students can add the course themselves in RaPS. The student will be enrolled in the course when cross-registration processes if there is room in the course.

Cross-registration into CORE courses does require approval as students are required to take core courses with their cohort. Students must request an exception from the Graduate Advisor. If approved, the GSM Registrar will add the course and the student will be enrolled when cross-registration processes if there is room in the course.

What to Expect After You Are Enrolled

Full-Time MBA Program Course Information (when classes are held in-person)

Textbooks, parking, meals and other costs are your responsibility. Textbooks are available through the UC Davis Bookstore online ordering system here.

Allow 5-7 business days from the time you are enrolled for the GSM Office of Project and Instructional Resources to provide password access to textpaks.

Directions to UC Davis Gallagher Hall

Information returned from the instructor will be available at the Project and Instructional Resources Office GH-2209. Students only have mailboxes at their home program.

Access to Gallagher Hall uses the Lenel OnGuard system. This is a mobile system that will require you to use the cell phone app called HID Mobile Access. Reach out to your Program Manager if you have questions about the Lenel OnGuard system and Aggie Access.

Bay Area Program Information (when classes are held in-person)

Meals, refreshments and parking are provided at no additional cost.

Returned assignments will be available at the Bishop Ranch front desk. Students will only have a mailbox at their home campus.

Bishop Ranch Directions and Parking

There is no cost for parking at Bishop Ranch 15, and a permit is not required.

Bishop Ranch Access

Access to Bishop Ranch uses the Lenel OnGuard system. This is a mobile system that will require you to use the cell phone app called HID Mobile Access. Reach out to your Program Manager if you have questions about the Lenel OnGuard system and Aggie Access. 

Sacramento MBA Program Course Information (when meeting in person)

Textbooks, parking, meals and other costs are your responsibility. Textbooks are available through the UC Davis Bookstore online ordering system here.

Allow five to seven business days from the time you are enrolled for the GSM Office of Project and Instructional Resources to provide password access to textpaks.

Key Card Information for the UC Davis-Sacramento Education Building

You will need your access/card badge to enter the Education Building and the GSM office after hours. These keycards function as your ID badge and are required because the building is part of a medical campus. Once your cross-registration enrollment is confirmed, the GSM administration will have a security badge created for you. You will be contacted by the Sacramento instructional and operations manager, when your card is ready to be picked up. This process can take up to two weeks.

Information returned from the instructor will be available at the GSM office at the Sacramento Education Building. Students only have a mailbox at their home campus.

Additional Resources

GSM Academic Calendar (including Holidays)

The current calendar is available in RaPS. Go to RaPS, login & select Academic Calendar tab

Courses, Numbering and Concentrations

For a current listing of courses offered, use RaPS.

Curriculum Structure / Acceleration Options

2-year curriculum and 3-year curriculum course outlines

Contact your program manager if any questions.

Courses and Concentrations

If you have questions about an individual course, please check the course syllabus and/or contact the instructor directly.

If you have questions about the applicability of a certain course to your goals, please contact MBA Academic Advisor, Professor Joe Chen.

View course concentrations here.

Course Numbering

In the 290 series (291, 292, etc.), courses appear as “Topics in….” with a subject listed (Marketing, Finance, etc.).

In the 490 series, courses appear as “Dir Grp Mgmt Prac” (Directed Group Management Practicum).

Independent/Group Study, Enrollment and Grade Info

INDEPENDENT or GROUP STUDY (298, 299, 498, 499 Courses)
Complete the Independent Study Form, have the sponsoring faculty member and the GSM Graduate Advisor sign it and submit it at least three weeks prior to the start of the quarter. We must request a CRN from the Office of the University Registrar which will take several days to receive.

Group study students need to submit all forms as one packet complete with all signatures for the entire group. Do not submit forms individually for a group study project. Reference the Registration Instructions for the deadline.

These course titles appear as “Directed Independent Study” or “Directed Group Study.”

  • Enrollment
    • Not Enrolling this Quarter - Filing Non-Registration Forms
    • Enrolling in Fewer than 6 Units - What you need to know
  • Grades
    • Availability
    • Grade and Registration Letter for Reimbursement
    • Grade Change and Incomplete Change Timeline

Refunds, SISWEB, Canvas, Tax Information